Commercial Kitchen Equipment

This Request for Proposals (the “RFP”) is an invitation by the Government of Bermuda (the “Government”) to prospective proponents to submit proposals for Commercial Kitchen Equipment as further described in Section A of the RFP Particulars (Appendix D) (the “Deliverables”). The Bermuda Department of Corrections intends to procure commercial-grade kitchen equipment for Westgate Correctional Facility to improve the efficiency, capacity, safety, and reliability of its food service operations. The requirement includes the supply and delivery of a commercial potato peeling machine, additional hot pot, heated holding cabinet, and commercial floor mixer suitable for continuous use within a correctional institutional kitchen.

The procurement will seek qualified suppliers capable of providing equipment that meets the Department’s operational requirements, applicable health and safety standards, warranty provisions, and after-sales service and maintenance support. The tender process will assess suppliers based on compliance with required specifications, overall cost and value for money, equipment quality and durability, delivery timelines, warranty coverage, and availability of local or accessible technical support. This procurement is necessary to replace non-functional equipment, increase food preparation capacity, reduce manual handling, and support the timely preparation of standard and medically required special-diet meals for the inmate population.

RFP Contact For the purposes of this procurement process, the “RFP Contact” will be: Chief Officer James Codrington jdcodringrton@gov. bm Proponents and their representatives are not permitted to contact any employees, officers, agents, elected or appointed officials or other representatives of the Government, other than the RFP Contact, concerning matters regarding this RFP. Failure to adhere to this rule may result in the disqualification of the proponent and the rejection of the proponent’s proposal.

Prior to the Submission Deadline noted in the RFP timetable below, proponents that download this file and intend to respond to this RFP are required to register their interest with the RFP contact by emailing their company name and contact information to Chief Officer James Codrington jdcodringrton@gov. bm Amendment/addenda (if any) will be posted at https://www. gov.

bm/procurement-notices/commercial-kitchen-equipment . Proponents should visit the Government Portal on a regular basis during the procurement process. Type of Contract for Deliverables The selected proponent will be requested to enter into direct contract negotiations to finalize an agreement with the Government for the provision of the Deliverables.

The terms and conditions found in the Form of Agreement (Appendix A) are to form the basis for commencing negotiations between the Government and the selected proponent. It is the Government’s intention to enter into an agreement with only one (1) legal entity. The term of the agreement is to be for a period of 9 months, with an option in favour of the Government to extend the agreement terms and conditions acceptable to the Government and the selected proponent for an additional term of up to 3 months.

An Agreement is subject to change until fully executed. Joint submissions are acceptable however, if a joint submission is made, the submission must clearly indicate which party will act as the prime contractor. RFP Timetable Issue Date of RFP Tuesday November 10, 2026 Pre-Bid / Site Meeting Friday November 27, 2026 09:00 AM Deadline for Questions Friday December 04, 2026 Deadline for Issuing Addenda Friday December 11, 2026 Submission Deadline Friday December 18, 2026 05:00:00 PM Rectification Period 5 business days Anticipated Ranking of Proponents Friday January 08, 2027 Contract Negotiation Period 5 calendar days Anticipated Execution of Agreement Friday January 22, 2027 All times listed are Bermuda local time.

The RFP timetable is tentative only and may be changed by the Government at any time. For greater clarity, business days means all days that the Government is open for business. Site Visit / Pre-Bid Meeting A non- mandatory site meeting will be held on November 27, 2026 at 9:00 AM Bermuda Local Time at the following location: Westgate Correctional Facility Kitchen The above will be the initial meeting point and will include a tour of the kitchen.

All proponents or their official representative(s) attending the site meetings are responsible for their own costs and are required to attend each site so they are fully acquainted with existing conditions and limitations. Non-attendance at the site visit meeting will not be a cause for disqualification of a bidder. The proponent or their official representative must register their presence with the RFP Contact, James Coddington, at the start of the meeting, stating the name of the company they represent, their email address, and phone number.