Energy Efficiency Dynamic Purchasing System (EEDPS)

Energy Efficiency Dynamic Purchasing System (EEDPS)

Plymouth City Council (PCC), as the lead Contracting Authority, in collaboration with Independence Brokerage Services CIC (trading as Independence CIC (INCIC)), is establishing a Dynamic Purchasing System (DPS) for use by public sector bodies. This procurement framework is designed to deliver energy efficiency measures, retrofitting installations, and associated works for social housing and private domestic properties. It will also extend to other property types owned or managed by local authorities and public sector organisations.

Eligible organisations are outlined in the Additionally, this initiative aims to: https://www.incic.org.uk/eligibility-criteria-eedps/

• Stimulate procurement opportunities for customers / clients wanting to and or are willing to self-fund energy efficiency works.
• Support training and back to work via entry into the construction industry through green skills development and retrofitting
• Providing access to green accreditations via umbrella organisations and providing opportunities for new entries to sector
• Promote the use of Modern Methods of Construction (MMC), as detailed in the Lots below.
• Details are clearly set out in this notice under Lots and Sub Lots and will be further detailed in specific calls for competition. For further details of Active Areas and Lots / Sub Lots can be found here https://www.incic.org.uk/about-plymouth-ee-dps/

Public sector bodies have a responsibility to advance energy efficiency initiatives through allocated funding and national or local grant schemes. These efforts aim to reduce carbon emissions, lower energy costs, and improve living conditions for residents. The EEDPS provides a structured, transparent, and flexible procurement framework to facilitate these goals.

Objectives of the EEDPS

The EEDPS is designed to enhance building energy performance, contributing to broader environmental, economic, and public health objectives, including:

• Carbon Reduction: Addressing climate change through energy-efficient measures.
• Economic Revitalisation: Investing in green skills and industries to stimulate local and national economies.
• Public Health Improvements: Ensuring healthier living environments through energy-efficient upgrades.

The DPS will be open for Contractor / Supplier (Providers) to apply to join from 18th February 2025.

Further details of how to Join can be found at: https://www.incic.org.uk/about-plymouth-ee-dps/

This procurement is being conducted by Plymouth City Council (PCC) as the contracting authority. PCC will utilise the Dynamic Purchasing System (DPS) to fulfil its requirements for energy efficiency, environmental improvement measures, and associated repairs, maintenance, and upgrades.

This DPS is available for use by UK public sector bodies, as specified in the URLs below, including any future successors to these organisations. The full list of eligible organisations can be found here: https://www.incic.org.uk/about-plymouth-ee-dps/ .

PCC and other public sector bodies seek to appoint suitably skilled providers who consistently meet the high standards required by PCC and other approved user, authorities authorised to use this Energy Efficiency DPS. Providers must be capable of supplying goods, delivering services, and/or carrying out works (where applicable) to meet the varying requirements of different Lots and Sub-Lot(s) for PCC and other organisations utilising this DPS.

Economic operators (referred to as Providers) seeking admission to the DPS must register, complete, and pass the Standard Selection Questionnaire (SQ) while complying with any additional requirements that eligible organisations or Contracting Authorities may specify from time to time, as outlined in the SQ. The full details can be found here: https://www.incic.org.uk/about-plymouth-ee-dps/ .

Providers must also agree to and sign the DPS terms and conditions. Full details are available here: https://www.incic.org.uk/about-plymouth-ee-dps/ .

Providers must demonstrate the necessary knowledge, skills, and experience required for the role, along with the ability to comply with all eligible funding requirements, building regulations, registrations, and lodgements. Additionally, they must provide warranty coverage where required.

Successful applicants must commit to ongoing monitoring, development, and training of their direct employees and/or subcontractors. They must also demonstrate effective quality control over their supply chains, after-care services, and ongoing support when delivering work for customers and clients. Additionally, providers must ensure compliance with consumer protection requirements, as applicable, in accordance with this procurement process.

The DPS will operates using a two-stage process:

Stage 1 - All Providers who pass the selection criteria for the Lots they apply for and are not excluded will be admitted to the DPS as a Provider for those Lots and the geographical areas that they identified, and they wish to operate in. New providers can apply to join at any time during its operation. There will be no limit on the number of Providers that may join this DPS for each work category (Lot/Sub Lot(s)) and geographical areas.

Stage 2 - Individual work contracts will be awarded at this stage. Contracting Authorities using the DPS will issue Calls for Competition to all Providers registered in their chosen Lot(s)/Sub-Lot(s) and geographical area(s). Public sector bodies using this DPS may set a tender return period of less than 10 days for each Call for Competition. Contracts are awarded during this stage

Each Lot represents a broad category of work, while Sub-Lot(s) provide further segmentation based on factors such as type of work and project value.

Lot 23 - Whole House Retrofit. This Lot and Sub Lot(s) cover Whole House Retrofit Solutions (combinations of any measures). Floor Insulation, Cavity Wall Insulation, Solid Wall Insulation (external &/or internal), Room in Roof Insulation, Loft Insulation, Park Home Insulation. Multiple Insulation Measures (combinations). Solar PV, Solar Thermal, Air Source Heat Pump, Ground Source Heat Pump, Double/Triple Glazing, Energy Efficient Doors, CHP. High Heat Retention Storage Heaters, Smart Heating Controls. Mechanical Ventilation & Heat Recovery, Integrated Systems (Solar PV, battery storage and heat pump). Whole House Retrofit Solutions (combinations of any measures) In addition, call-offs may include associated works either where these are necessary to undertake the works that are central to the call-off (e.g. installing scaffolding for working at heights), or where it would be beneficial to the project to have additional works carried out by the same contractor and the associated works constitute a small part of the overall call off.

(Lots and Sub Lot(s)) We have structured this procurement into Lots and Sub-Lots, providing a more precise definition of the scope and ensuring closer alignment with specific market needs. The Sub-Lot(s}, which will be clearly detailed under each Lot here once Active: https://www.incic.org.uk/active-lot-categories-and-contracting-authorities-eedps/

In addition to including clear information on the type of work, sector (commercial or domestic), and project value in the call for competition notifications, we promote transparency and encourage participation from micro and SME businesses. By dividing the procurement into smaller, clearly defined components, we enable specialised, targeted bids from a broader range of suppliers, thereby fostering an inclusive and competitive procurement process.

Award criteria will be set by the Contracting Authority conducting the call for competition and may include: -

i) Price - This may be based on the bid submitted for the tender or work, an agreed Schedule of Rates (SOR), or a catalogue of available prices. Pricing considerations may include market engagement, historical cost data, local trade rates, and prevailing market prices for products. Prices may be subject to ongoing review, variation, and updates as specified in each call for competition.

ii) Quality and Performance - Quality criteria will be set by the contract authority and may include sustainability criteria and social value, this may also include Key Performance Indicators (KPIs) and, where appropriate, the preferences of the client, customer, or grant recipient if applicable.

*Potential providers should note that the client, customer, or grant recipient (as applicable) may authorise the contracting authority or an appointed agent to manage the project on their behalf, including the appointment of the provider. Additional information: Providers who want to be considered for work under Lots and Sub Lot (s) should visit the INCIC Website: https://www.incic.org.uk/about-plymouth-ee-dps/