Stowe Valley Multi Academy Trust - Grounds Maintenance Tender

Founded in 2017 our Trust consists of nine primary schools, four secondary schools and one all through school. Our schools are a mixture of Good and Outstanding schools who together make up the Stowe Valley family. We currently employ 1000 staff and educate over 8000 children across our schools throughout Warwickshire and Northamptonshire.

Further information regarding the Trust can be obtained here: https://www.stowevalleymat.com/

Tender information:

The successful tenderer will be required to provide grounds maintenance services at the 14 schools within Stowe Valley Multi Academy Trust. Please note this is a growing Trust and any schools that may join the Trust within this contract period may join this grounds maintenance contract, at the client’s discretion.

The contract term being tendered is for three years, 01/03/2027 to 28/02/2030. There is an option for a further extension period for up to two further years to 29/02/2032.

The contract shall be fixed price with the contractor invoicing the client via a single invoice with each school listed, quarterly.

This tender project is seeking to appoint an experienced supplier to maintain and enhance the appearance of the grounds and general campuses at Stowe Valley Trust.

The scope of the contract and specification will include but not be limited to:

•Lawn Maintenance & Grass Cutting – Regular mowing of lawns, sports fields, and playgrounds to maintain a neat and safe environment.

•Hedge, Shrub & Tree Maintenance – Pruning, shaping, and general maintenance of boundary hedges, shrubs, and trees to prevent basil growth and canopy droop overgrowth and ensure site safety.

•Cleaning, clearing and treatment of hardstanding areas.

•Weed/Moss control - Control of weeds in all maintained areas and treatment for the prevention of moss growth and removal of build up as necessary.

•Sports Field & Playground Maintenance – Marking and maintaining sports pitches, ensuring surfaces remain safe and well-kept for PE and recreational use. Inclusive of dismantling and re-erection of posts, repairs of goalmouths and filling of diverts.

•Maintenance of other outdoor facilities as per site specifications.

It is also the objective of this tender for the successful Supplier to have:

•A robust management support structure.

•Comprehensive and effective training plans for staff to ensure a consistent service quality.

•A clear strategy for staffing the contract, including in instances of absence.

•Agreement to work in conjunction with the Trust to achieve their environmental and sustainability goals.

•Enhanced DBS staff who comply with the Trusts safeguarding policies as well as H&S requirements.

•The Trust expects the highest standards of grounds maintenance to be achieved at all times and seeks a supplier looking to always work in partnership with them.

•The Trust seeks best value for money

Competitive Flexible Procedure

This procurement will be run under the Competitive Flexible Procedure. This will follow a two stage approach, with stage 1 being the Procurement Specific Questionnaire (PSQ). This will also include a credit check on your company. Here a minimum of 5 candidates (or less, in the event less than 5 meet the minimum criteria) and a maximum of 10 candidates, will progress to stage 2. Any selection of tenderers will be based solely on the criteria set out for the procurement and a minimum score of 60% must be achieved.

Selected tenderers will then be invited to stage 2, the Invitation To Tender (ITT). Here, the evaluation of tender response will be set as 50% price and 50% quality.

Value of contract:

The estimated annual value of the current contract is £125,000

Therefore the value of this contract is around £625,000

Additional requirements and information:

•The Trust has a minimum requirement for a contractor’s employers' liability and public liability insurances of £10 million.

•Bidders must demonstrate sufficient financial capacity to deliver the contract, where the minimum annual turnover that your company must have achieved to be considered for this opportunity is £500,000. Alternative evidence to demonstrate financial capacity may be accepted.

•TUPE does not apply to this contract.

•The grounds maintenance services are currently contracted to Fergus Deery Sports Ground Maintenance Limited

For more information about this opportunity, please visit the eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-Southam:-Grounds-maintenance-services./9RE6Q3SD8H

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/9RE6Q3SD8H