Richard Hale School - Cleaning Tender

At Richard Hale, our mission is clear: to guide every student towards a future where they embody respect, ambition, and commitment. We instil in our students the values of ‘Respect for Others’, encouraging them to be individuals of character who not only respect the community, but also strive to contribute positively to society. We foster a culture of Aiming High, ensuring that every student reaches their full potential. Moreover, we nurture a sense of Commitment, urging students to engage actively in both personal growth and school life, enriching their experiences and those around them.

We are a boys' school for students aged 11 to 18, with a mixed Sixth Form. Further information regarding the School can be obtained here: https://richardhale.herts.sch.uk/

Tender information:

The successful tenderer will be required to provide excellent cleaning services at Richard Hale School, which has 1220 pupils and 130 teaching and support staff.

The contract term being tendered for 3 years, from 01/08/2026 – 31/07/2029. There is an option for a further extension period for up to two additional years to 31/07/2031.

The contract offers an excellent opportunity to review and propose enhancements to the current cleaning services at the schools. This includes both core term time cleaning and periodic deep cleaning throughout the year.

The school is keen to secure a high quality cleaning service whereby its students are able to enjoy excellence in education, supported by excellently kept facilities.

The school expects both a tightly managed service and high levels of productivity to be delivered by the cleaning staff at all times. The school particularly requires on visible, proactive, efficient and effective management of the contract, ensuring a clean school at all times whilst supporting, encouraging and developing the cleaning staff and supervisors.

The school is not obliged to accept the lowest price submitted for this tender, rather the school is keen to secure best value from this contract and to deliver best value to its students. Innovative and creative ideas as to how the cleaning services can be developed and improved, will be welcomed. The school seeks a contractor that is keen to work in partnership and who will deliver to its highest abilities, at all times.

Competitive Flexible Procedure

This procurement will be run under the Competitive Flexible Procedure. This will follow a two stage approach, with stage 1 being the Procurement Specific Questionnaire (PSQ). Here a minimum of 5 candidates (or less, in the event less than 5 meet the minimum criteria) and a maximum of 10 candidates, will progress to stage 2. Any selection of tenderers will be based solely on the criteria set out for the procurement and a minimum score of 60% must be achieved.

Selected tenderers will then be invited to stage 2, the Invitation To Tender (ITT). Here, the evaluation of tender response will be set as 35% price and 65% quality.

Value of contract:

The annual value of the current contract is £159,000

Therefore the value of this contract is £795,000

The contract shall be a fixed price contract with invoices raised monthly to the school. The tender process will be run under a two stage Competitive Flexible procedure.

Additional requirements and information:

•The school has a minimum requirement for a contractor’s employers' liability and public liability insurances of £5 million

•The minimum annual turnover that your company must have achieved to be considered for this opportunity is £750,000

•There are not incumbent cleaning staff currently within the Local Government Pension Scheme

•The cleaning services are currently contracted to Evergreen Facilities Services