NAC/5019 Servicing & Maintenance of Non-Domestic Solar Photovoltaic Systems & Provision of a Remote Solar PV Monitoring System

North Ayrshire Council (NAC) requires a servicing and maintenance contract for solar photovoltaic installations throughout the non-domestic estate and provision of a remote monitoring system for generation meters. Initial maintenance/servicing visits are to be carried out by Summer 2022 with subsequent servicing visits scheduled annually. This should maintain efficiency and compliance with safety guidance, reduce the operating costs for each site, while ensuring maximum benefit is achieved through the Feed in Tariff programme.

The contract will be split into 2 Lots as follows:

Lot 1 - Servicing & Maintenance of Solar PV Systems

Lot 2 – Provision of Solar PV Monitoring System

Bidders may submit tenders for either one or both lots.

Bidders applying for Lot 1 must be Microgeneration Certification Scheme (MCS) Certified.

The contract duration will be for 3 years with an option to extend up to 24 months. Contract start is anticipated to commence May/June 2022.

Quality Management Procedures

1. The bidder must hold a UKAS (or equivalent) accredited independent third-party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent) or a documented policy regarding quality management, see attachment at SPD question 4D.1.

Health and Safety Procedures

1. The bidder must hold a UKAS (or equivalent) accredited independent third-party certificate of compliance in accordance with ISO 45001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum or the bidder must have a regularly reviewed and documented policy for Health and Safety management, see attachment at SPD question 4D.1.

Microgeneration Certification Scheme (MCS)

1. Bidders must be MCS accredited and hold a valid MCS certificate, see attachment at SPD question 4D.1.

Environmental Management Procedures

1. The bidder must hold a UKAS (or equivalent) accredited independent third-party certificate of compliance in accordance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate or the bidder must have a regularly reviewed documented policy regarding environmental management, see attachment at SPD question 4D.2.