Civil Engineering Dynamic Purchasing System (DPS) Scotland - projects up to 5 million GBP

The Scottish Ministers have been working with internal and external stakeholders on the development of a Scottish collaborative Dynamic Purchasing System (DPS) for Civil Engineering projects up to 5 million GBP for use across the Scottish public sector. To be considered, economic operators are required to complete the Single Procurement Document (SPD) including the Financial Standing Workbook, the Technical and Professional Ability Workbook (including Core Terms Acceptance and SOC Check) and the Environmental Management and Climate Change Plan Form in accordance with the Contract Notice and the accompanying Instructions document. Economic operators will be evaluated in accordance with the Public Contracts Regulations (Scotland) 2015, on the basis of the information provided within their application. A Price Quality Ratio (PQR) of 30% Price and 70% Quality (with a range of +/-20%) will be undertaken for all calls for competition under this DPS.

In order to be admitted to the Civil Engineering Dynamic Purchasing System (DPS), suppliers must complete the Single Procurement Document (SPD) Scotland and meet the minimum entry criteria detailed within this Contract Notice.

Lot 6 includes harbour, coastal, rivers, flood and marine projects up to 5 million GBP. Projects may include, but are not limited to, construction works, maintenance, repairs and replacing for dams and similar fixed structures, lighting for ship & river guidance and illuminations, coastal defences, river regulation and flood control works, river wall construction and protection works, marine works, river works, coastal works, waterway diversions, canals, pontoons, jetties and piers.

Within each lot, suppliers must state the geographical areas they wish to service (maximum of 32) and the value bands they wish to operate in (maximum of 5).

Suppliers must provide at least one relevant example, from the last 5 years, stating the project value at the time of its completion. This can be from the public or private sector. The project value must, however, be within or above the highest value band they are applying for in each lot.

Suppliers can apply for any of the lots of works. Suppliers may be required to have design capability as the work packages may be on a design and build basis. (The Principal Designer Role may be sub-contracted with the Economic Operator retaining the Principal Designer designation) under the Construction (Design and Management) Regulations 2015 or European equivalent).. Economic operators may be excluded from this DPS if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

To be eligible to join the DPS, bidders must agree to the Core Terms and complete the Non-Involvement in SOC check process.

Within PCS-T there are mandatory questions relating to Fair Work First and Environmental Management.

Buying organisations using the DPS will issue individual calls for competition electronically. All suppliers on the relevant Value Band, within the specific Region and Lot, will receive the ITT and be invited to bid for the opportunity.

No volumes are guaranteed or have been granted by the Contracting Authority. The Contracting Authority shall not be bound to order any of the works referred to within each works lots.

The Contracting Authority will have the right to request evidence that entry criteria are still valid at any point during the life of the DPS with evidence to be provided via an updated SPD to the Contracting Authority within 5 working days of request being issued.

Suppliers who are awarded a call-off contract under the DPS will be required to provide MI, community benefits and KPIs on a quarterly and annual basis.

The DPS will be available for use by the Scottish Ministers (including Agencies), Scottish Non-Departmental Public Bodies, offices in the Scottish Administration which are not ministerial offices, cross-border public authorities within the meaning of section 88(5) of the Scotland Act 1998, The Office for the Secretary of State for Scotland, the Scottish Parliamentary Corporate Body, councils constituted under section 2 of the Local Government etc. (Scotland) Act 1994, bodies registered as social landlords under the Housing (Scotland) Act 2001, Scottish health boards/special health boards, Student Loans Company Limited, the Commissioner of Northern Lighthouse operating as the Northern Lighthouse Board, Scottish Futures Trust, Equality & Human Rights Commission, Business Stream Ltd, the Business Gateway National Unit at the Convention of Scottish Local Authorities, further/higher education institutions being fundable bodies within the meaning of section 6 of the further/Higher Education (Scotland) Act 2005, any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament, any association of or formed by one or more of the foregoing, bodies financed wholly or mainly by one or more of the foregoing, bodies subject to management supervision by one or more of the foregoing and bodies more than half of the board of directors or members of which, or, in the case of a group of individuals, more than half of those individuals, being appointed by one or more of the foregoing. In addition to the contracting authorities listed, the DPS will be available to charities entered on the Scottish Charity Register & voluntary organisations entered on the Membership Database of the Scottish Council for Voluntary Organisations and Caledonian Maritime Assets (CMAL) Ltd.

Information about agencies of the Scottish Ministers, Scottish NDPBs & offices in the Scottish Administration which are not ministerial offices:

http://www.scotland.gov.uk/Topics/Government/public-bodies/about/Bodies

Overview of the governance structure of public procurement for Scotland:

https://www.gov.scot/publications/public-procurement-governance/

The buyer is using PCS-Tender to conduct this PQQ exercise. The Project code is 24516. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363

Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/

A summary of the expected community benefits has been provided as follows:

Community benefits requirements (if applicable) will be determined by each individual call-off contract.