EDC/2026/4456 Framework for Traffic Signal Equipment Maintenance, Supply & Associated Works

East Dunbartonshire Council wishes to establish a public contract (within the meaning of the Procurement Regulations) and appoint a number of suppliers under an overarching ranked framework arrangement to carry out work and provide Work Orders in relation to Traffic Signal Equipment Supply, Maintenance & Associated Works throughout the local government area of East Dunbartonshire over a minimum period of three (3) years. The framework scope encompasses planned maintenance of traffic signal & optical equipment and the provision of a fault management system inclusive of reporting and repairing faults within a specified timeframe. The scope also includes the supply and commissioning of Traffic Signal Equipment and the provision of Civil Works associated with the installation of new or replacement traffic signal and optical equipment, if and when required by the Client.

The proposed conditions of contract are the clauses of the NEC4 Framework Contract June 2017 (with amendments January 2023), as set out in Volume 2 of the procurement documents.

As set out in Volume 3 of the procurement documents, a Term Service Short Contracts (TSSC) work order will be issued under the Framework Contract to the 1st ranked supplier for annual inspection, maintenance, fault management & repairs of Traffic Signal Equipment for the duration of the Framework. Engineering & Construction Short Contract (ECSC) work orders may be issued for the Supply & Commissioning of Traffic Signal Equipment and may include associated civil works when required by the client. ESSC work order will be subject to further competition under the framework, where the estimated value is above 20,001.00 GBP.

The work within the framework scope is as detailed in the procurement documents and may include, without limitation:

-Routine planned annual inspection and maintenance of Traffic Signal Equipment

-Routine planned annual inspection and maintenance of Traffic Signal Optical Equipment

-Cleaning of Optical lenses and reflectors; pedestrian push button units, ancillary regulatory signs and any other associated Traffic Signal Optical Equipment

-Periodic electrical testing of all equipment covered under the framework

-Provision of a fault management system, accessible by the client via a web-based portal, which covers all on-street equipment

-Unplanned maintenance in response to fault reporting of traffic signal and traffic signal optical equipment. To include attendance and repair of equipment faults and urgent situations and the provision, storage and management of spares.

-Supply and Commissioning of replacement Traffic Signal Equipment

-Where the Council Roads department are unable to facilitate, the provision of Civil Works associated with the installation of new or replacement traffic signal and optical equipment.

-The provision and management of the range of personnel, materials, equipment, accommodation and all other resources required to meet the Work Order Scope.

-Register and provide all warranties and guarantees for the Traffic Signal or Optical equipment and include with the O&M instructions

-Design and provision of all necessary temporary works (e.g. propping, supports, brackets, etc) and scaffolding required to safely execute the works.

-Provision of monthly valuation for sign off in advance of Invoice being issued

-Capacity to increase the quantity of locations for maintenance via Contract Variation Process. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 8 and 9 of the Procurement (Scotland) Regulations 2016.