704581455 - The Provision of a Personal Support & Social Work Service

Please provide a detailed description of the notice you are adding: This notice is for the purposes of announcing the Contract Award to SSAFA Family Health Services - For the Provision of a Personal Support & Social Work Service. Expressions of Interest are not required. All contracts redactions have been undertaken in accordance with the exemptions detailed in the Freedom of Information Act 2000.

A contracts finder notice was published on the 21st April 2023 and can be found at the following link https://www.contractsfinder.service.gov.uk/notice/4968865e-9ad6-4dc3-bad8-31ae2ce48877?origin=SearchResults&p=1

In order to participate in this tender event, suppliers must register for an account with the Defence Sourcing Portal (DSP). Please look out for the “Supplier Registration” link which can be found on the home page of the portal. Interested suppliers are required to complete the Pre-Qualification Questionnaire (PQQ) to provide the Authority with information to evaluate the supplier's capacity and capability against the selection criteria. The Authority will use the PQQ response to create a shortlist of Potential Providers who: (1) are eligible to participate; (2) fulfil any minimum economic, financial, professional, and technical standards; and (3) best meet, in terms of capacity and capability, the selection criteria set out in this notice and the PQQ. Each of the five questions has been awarded a percentage rating which will total 100. Potential providers will be scored using the following criteria against each question PQQ Scoring Mechanism SCORE DESCRIPTION 4 = 100% Excellent - The Potential Provider has answered the question clearly and comprehensively. The response provides a high level of confidence. 3 = 70% Good - The Potential Providers response has answered the question clearly and provides a good level of confidence. 2 = 30% Satisfactory – The Potential Provider has provided an acceptable response to the question that just meets the basis requirements. 1 =10% Poor – The Potential Provider has answered some of the question but not all elements which represents a risk that the Potential Provider does not have the capacity and capability to deliver the requirement. 0 = 0% No Answer – The Potential Provider has failed to provide a response.

The evaluation will be conducted by a team of SME’s comprising of the requirement owners. Each evaluator will score the responses individually. These scores will be added together to achieve a total question score. A weighted score approach means that each score attributed to a question is multiplied by the weighting factor. For example, where a potential provider has been awarded a set of scores by each evaluator, they will be added together to achieve a total score for each question. Question 1 if it carried a weighting of 40% would be evaluated as follows; Q1 - Weighting 40% Evaluator 1 - 4 Evaluator 2 - 3 Evaluator 3 - 4 = 11 x 40% = 4.4

It is the Authority’s intention to down select to a maximum of 10 of the highest scoring suppliers who will be invited to tender providing they meet the minimum acceptable score of 2 = 30% for each question. If a Potential Provider obtains a score of 1 = 10% or below for any question, then they will automatically fail the evaluation and will not be invited to participate any further. Once all evaluators have completed their evaluations, a moderation exercise will be undertaken. The moderation will review any disparities between the markings awarded by the evaluators to ensure that the information provided has been scored in accordance with the scoring criterion. Where the moderation determines that a Potential Provider’s response is found to have areas of minor uncertainty the evaluators may request, via the relevant Commercial Officer, a Clarification Question (CQ) to be raised. On the return of the response of the CQ by the Potential Provider, the evaluators will re-evaluate the response in a reiteration of the Pre Qualifying Evaluation Process detailed above. CQs will only be raised if there seems to be areas of minor misunderstanding as to the meaning of the response by the evaluators or where the evaluators perceive there to have been a genuine mistake by the Potential Provider. Where a Tenderer has not submitted a response, omits responses to criteria, or has failed to provide a clear and comprehensive response then a CQ will not be raised. Additional information: A copy of the draft ITT has also been uploaded for your information. Please note that whilst the document is complete. Some sections may be subject to minor changes before being formally issued.