JAN002LTU Laundry appliances (a managed service)

Leeds Trinity University seeks to appoint a contractor for the supply, installation, operation, and maintenance of a modern Cashless Laundry Appliance Service required for 700 resident students, plus ad-hoc conference delegates at its Horsforth campus. The appliances will remain the property of the contractor.

This contract will include

• the supply and installation of 10x washing machines and 10x tumbledryers within the university's existing launderette.
• the supply and installation of 8 x washing machines (1 per kitchen) within Kirkstall Hall (hall of residence).
• the facilitation of cashless payment
• optimisation of service via on-line technology / use of a dedicated App including but not limited to
  • user / operation instructions
  • optimising laundering performance
  • understanding clothing care labels
  • reducing cost of living burden
• promotion of facilities, service, at arrivals/freshers and other student engagement events
• branding design (instructions, contact details etc.)
• provision of management information
• (at contract expiry),the disposal, donation, or resale of outgoing equipment
• Contractor to ensure that at all times the appliances will be kept in a good state of repair, by way of but not limited to:
  • the planned maintenance of all appliances
  • the emergency repair of all appliances

Contract Duration: 1. The contract will be effective immediately upon award. 2. Work on site will commence by agreement with the university. 3. All devices and any associated software will be installed and usable as intended by 31st August 2024 4. The contract year will be 1st September to 31st August, and the contract duration will be five years, (always subject to satisfactory contract performance and on-going demand) 5. The university reserves the right to extend the contract for any period up to a maximum of two additional years.

Basis of Price: 1. The tendered Contract Price is to be a fixed contract sum inclusive of all costs, delivered to the address(es) specified in the tender documents. 2. There will be no associated hire-purchase or leasing arrangement.

Instruction and accessing the tender documents:

The procurement will be conducted exclusively via the university's e-tendering website, where all documentation can be found and downloaded:

https://neupc.delta-esourcing.com/members/leeds-trinity-university/

Accessing a Tender Opportunity via the university's e-tendering website:

• Once you have created a supplier profile, to respond to an opportunity, click 'Response Manager' or 'View Invites and Responses'. You will then be presented with a list of all opportunities your organisation has previously worked on and be given the option of viewing current invites or entering the access code to begin responding to a new opportunity

Opening Date : 06/02/2023 10:00 Closing Date : 28/02/2024 10:00 Access Code : 2AVA99X798