Supply and Maintenance of Passenger Shelters 2024-34

Folkestone and Hythe District Council ("FHDC") wishes to select and appoint a suitable supplier to install and maintain passenger shelters across the district in exchange for the supplier's exclusive right to sell advertising on their equipment - and invites prospective suppliers to submit a Tender to meet the Council's requirements.

FHDC requires a total of 49 shelters to be installed across the district and the supplier/concessionaire will provide repair, maintenance, and cleaning services - free of charge. The supplier/concessionaire will retain ownership of the equipment and exclusive rights to sell advertising on the equipment.

The contract is anticipated to start 1 December 2024 and continue for a period of 10 years (with the option to extend for a further period (or periods) of a minimum of 3 years up to a maximum of 5 years).

Interested suppliers can visit the Kent Business Portal (www.kentbusinessportal.org.uk) and search current opportunities for DN727972. To quote you must complete and return the "Invitation to Tender Response Document" via the portal.

NB This is a concession contract tender governed by the Concession Contracts Regulations 2016.

Folkestone and Hythe District Council will be publishing a Concession Notice in July 2024 for a concession contract to supply, install and maintain 48 passenger (bus) shelters across the district.

Your expressions of interest and comments are invited by midday on 28 June 2024.

We will be seeking a single provider for the concession contract with services to include responsive repairs, planned maintenance, and cleaning. The appointed provider will retain ownership of the equipment and have exclusive rights to sell advertising space/airtime to be displayed on the equipment (with some restrictions).

The concession contract term is likely to be 10 years plus 3-5 years. The concession contract will commence in December 2024. The anticipated total value of the concession contract is anticipated to be in excess of £5,500,000 GBP for the maximum 15 years – however, we do not currently have sufficient information to make a proper estimate of the contract value.

We are keen to understand your views on the following:

1. The proposed concession contract term;

2. The advertising exclusions/restrictions in the draft specification;

3. The estimated value of a concession contract of this size over a 10-year term (or annually);

4. whether the proposed concession contract is of a scale that could support a financial return or form of profit share to the council;

and 5. the early draft terms of contract.

Please follow the link given above to view the draft documents on proContract and submit your comments.