NSDC-1635 Communal Electrical and Fire Safety Service and Maintenance Contract for Newark & Sherwood District Council

Newark and Sherwood District Council (NSDC) wishes to invite tenders from suitably

qualified contractors for the delivery of Communal electrical and Fire safety Service and

Maintenance Contract.

Newark and Sherwood District Council is the largest district council in Nottinghamshire

covering an area of 251.5 square miles having an estimated population of 122,000. The

district is predominantly rural with some large forestry plantations, the ancient Sherwood

Forest, and the towns of Newark on Trent, Southwell, and Ollerton. The towns and

villages in the west of the district are former coal mining villages. Newark on Trent and

Balderton form the largest urban concentration.

Newark and Sherwood District Council require all managed communal areas to undergo

electrical biased checks and to have accredited BAFE engineers to fulfil its responsibilities

as a landlord. The contractor will undertake all work through directly employed staff and

NSDC will only permit the use of specialized sub-contractors upon their approval. At

NSDC's discretion the contractor may be requested to attend NSDC managed properties

not listed within the pricing schedule. The contractor is to deliver the service on behalf of

NSDC for circa 129 sites for:

• Electrical installation condition reports
• Fire Alarm Panels
• Fire Detection Systems
• Emergency Lighting
• Renewables - Solar PV, Invertors, Battery Storage, Charge points etc.
• Portable appliance testing -PAT
• Lightening Protection
• Roller Shutter Doors
• Automated Doors
• Fire Dampers
• Sprinkler and Misting System
• Automatic Opening Ventilation -AOV's
• Emergency Voice Communication Systems (EVCs)
• Fire Extinguisher and ancillaries (Fire blankets)
• Evacuation chairs

Further information can be obtained in the tender documentation within this tender pack.

Contract Duration

The anticipated contract start date is 1st May 2026.

The contract will be in place for an initial period of four (4) years, with the option to extend

for a further period of 11 months, subject to satisfactory performance and an annual

review by the Council. Please note that extension option are not in any way guaranteed.

Estimated Budget

The budget for this contract is estimated in the region of £1,400,000 excluding VAT in

total.

Contract Terms

The Contractor will operate under the conditions of the JCT Measured Term Contract

2016 with Amendments.

Procurement Procedure

Open procedure in accordance with Procurement Act 2023

This procurement process is being managed by Welland Procurement in partnership with

the Council. Further information on Welland Procurement can be found at

http://wellandprocurement.org.uk/

Tender documents can be found at:

Link to procurement portal: https://www.eastmidstenders.org/

Project ID: DN809109

1 extension option(s) available, 0 taken; up to 9 months in total

Option: 9 months, from 2030-06-26, to 2031-03-31, Year 1 extension option