The Athelstan Trust ~ Catering tender

The successful Supplier will be required to provide Catering services, initially for Chipping Sodbury and Bradon Forest Schools:

Chipping Sodbury School, Bowling Road, Chipping Sodbury Bristol, BS37 6EW

Bradon Forest School, The Peak, Purton, Swindon SN5 4AT

The successful Supplier will be required to provide Catering services, initially for Chipping Sodbury and Bradon Forest Schools.

The contract covers the scope for the provision of all catering services within the Schools, including hospitality and free issue requirements.

The duration of the contract/s offered is three years commencing on 1 January 2023, concluding on 31 December 2025, with the opportunity to extend by up to an additional two years at the discretion of Trustees.

The contract is offered on a ‘guaranteed performance’ basis with all free issue requirements and hospitality being recharged on consumption at “net” food cost only.

It is appreciated that a level of investment may be identified as a requirement of your bid, and therefore bidders are encouraged to provide detailed information of any equipment felt necessary. Bidders must provide the equipment make, model and cost and also a justification of how this equipment will assist in fulfilling the proposal and potential of the service. All investment suggested must be fully justified within the Service Development and Finance sections of your Bidder Response. The level of investment provided will be at each School’s discretion, subject to the method of obtaining the investment for the required equipment.

The quality of food provision will be critical and indeed your organisation must be flexible enough to source bakery, meat, fruit and vegetables and dairy products through local suppliers based no more than 25 miles from the Schools. It is expected that menus will feature and utilise products in season.

Customer engagement will be fundamental to the continuous improvement in the service provision and within your tender response your methodology to achieve this will be detailed along with examples of where this has recently been undertaken within similar contracts.

The successful contractor should have similar operations within the local area thus ensuring that the Operational Management Team responsible for the contract is available for regular visits and support for the contract, and that coverage for any planned or unplanned leave from within the establishment staffing structure can be easily provided.

The successful Supplier/s will work closely with the Clients to manage the provision of catering and the overall ‘meal experience.

Chipping Sodbury School: The value of the current catering contract is annually £85K. Currently there is no cashless catering system in place. The introduction of a biometric cashless system would be welcomed as part of this tender exercise.

Bradon Forest School: The value of the current catering contract is annually £241K. A biometric cashless system is already in operation.

Please see SQ Document for further details.