Soft Facilities Services

Ulster University intends to commence a procurement exercise for Soft Facilities Services later this year. The Soft Facilities Services will include:

• Security
• Car parking
• Portering (including on-campus mail and inter-campus delivery)
• Cleaning

It is anticipated that lots will not apply and the University will award a single contract to an Economic Operator. The University welcomes tender submissions from service providers who wish to work together as a consortium, however, consortium members may not be part of more than one consortium.

It is anticipated the University will apply the Restricted procedure for this procurement exercise.

The indicative timetable for the main stages of the procurement process is anticipated to be as follows:

• Pre-qualification Questionnaire (PQQ) - October 2023
• Invitation to Tender (ITT) - December 2023
• Contract Award - February 2024
• Services Commencement - August 2024

The purpose of this Prior Information Notice (PIN) and Request for Information (RFI) is to invite potential partners to express an interest and provide information to assist with this procurement, in particular future security services provision at Jordanstown Sports Village.

The procurement specification will be determined following this preliminary market consultation and engagement with market participants which will inform the University in its development of options available. It is important to note that this PIN/RFI is not a call for competition, a pre-qualification questionnaire, part of any pre-qualification/selection process or a current tender opportunity. Potential service providers will need to express an interest in any future tender opportunity once a Contract Notice is published. Additional information: The anticipated contract period shall be for an initial 5-year contract period with the option to extend for any periods up to and including 60 months.

The estimated total value stated above in Section II.1.5 above includes the initial 5 year contract period and the option to extend the contract for any periods up to and including 60 months.