Invitation to Tender For The Facilitation and Recruitment Services for the Citizens' Assembly on Violence Against Women and Girls

*This Notice Was Published On The 15th Of April 2025, But Proactis Did Not Upload It On Find a Tender*

Maidstone Borough Council is commissioning a Citizens' Assembly to explore and address the issue of Violence Against Women and Girls (VAWG) in the borough. Following a Full Council motion on 4th December 2024, and a subsequent Housing and Community Cohesion Policy Advisory Committee meeting, it was agreed that the Council would implement a range of tools to reduce VAWG, including:

• Developing a broader VAWG Strategy
• Promoting a Women's Night-Time Safety Charter
• Leveraging licensing tools
• Making women's safety central to town planning
• Achieving White Ribbon accreditation.

The selected organisation will be responsible for the following:

• Design and Implementation of Sortition Process
  • Develop a robust and transparent sortition methodology to ensure a

representative sample of Maidstone residents, reflecting the borough's

demographic make-up.

o Develop and manage a database of eligible residents, utilising appropriate

data sources.

o Conduct the random selection process, ensuring impartiality and

transparency.

o Develop and implement a system for inviting randomly selected residents to

participate.

• Recruitment and Engagement
  • Develop and implement a multi-channel communication strategy to inform

and engage potential participants.

o Manage all communication with randomly selected participants, including

initial invitations, follow-up calls, and provision of information about the

Citizens' Assembly.

o Provide clear and accessible information about the sortition process, the

Citizens' Assembly and participant expectations.

o Address participant queries and concerns in a timely and professional

manner.

o Achieve a target number of 45 residents.

o Provide clear reporting on the demographics of recruited participants.

• Logistics and Administration
  • Manage all administrative aspects of the recruitment process, including data

management, communication and reporting.

o Ensure compliance with all relevant data protection regulations (GDPR).

o Provide regular progress reports to Maidstone Borough Council.