Provision of Food Supply

The proposed contract will be for a provision of food supply to support the delivery of school catering services in accordance with the service specification and the associated tender documents. The Trust is seeking Contractors to provide locally and responsibly sourced, fresh, high-quality ingredients and food stuffs, suitable for the production of healthy meals for the school catering teams. Contractors shall deliver a service that is value for money together with a streamlined service, demonstrating clear lines of communication to ensure contract requirements are met. The Contractor must be able to provide products that comply with the Government Buying Standards as a minimum. The standards cover: a. Sustainability. b. animal welfare. c. ethical trading. d. environmental standards and nutritional standards. These standards shall apply in respect of all products supplied and activities carried out under the Contract. It is of the upmost importance that Contractors can demonstrate a proven background and experience in providing food supply services to educational establishments and in the food industry supply chain. Contractors will also be required to offer advice and guidance to the school catering teams in such areas as food item substitutes, regional/local seasonal produce etc. and offer support where requested. Contractors shall actively encourage the consumption and promotion of healthy meals by providing nutritious, balanced, and appealing food options. This can be in the form of incorporating educational initiatives to engage students and staff in healthy eating practices. The contract start date will 1st September 2025 and is to be for a period of three (3) years with the possible extension of two (2) further years, in 12-month intervals (3 +1+1). The food supply service is to be delivered at the following Trust schools, under the following Lot Structure: a. Lot 1 – Fresh Meats b. Lot 2 – Frozen, Dry, Ambient and Dairy c. Lot 3 – Fresh Fruit and Vegetables The Contractor is required to be able to supply and deliver the list of food items for the Lot they are bidding for, which is listed in Appendix A. Sub-contracting must be kept to a minimum. The food supply must comprise of high-quality ingredients that will suitably contribute to the production of healthy meals for pupils and staff which will encompass the following, where relevant to the Lot you are bidding for: a. High quality meat content – low fat content is of paramount importance to the Trust (93% meat, beef burgers as 100% meat. With the sausages, high meat content). b. Smaller meat pack sizes for some schools due to pupil numbers c. Must offer the gluten free versions d. Fruit/veg – good quality and pre prepared veg e. Good selection, jacket, new, peeled and prepared potatoes and competitive price. f. Don’t use many exotic fruits. g. Marine Stewardship Council (MSC) fish h. Egg Contractor, free range, boxed dated, with use by date, UK standard, come with storage instructions.

17. The Contractor must have the appropriate controls, processes and procedures in place to manage allergies in the delivery of this service to the Trust. Sites: Ashill Community Primary School Baltonsborough Primary School Berry Pomeroy Parochial CofE Primary School Brixham Church of England Primary School Buckland St Mary Church of England Primary School Castle Cary Community Primary School Collaton St Mary Church of England Primary School Galmpton Church of England Primary School Hatch Beauchamp Church of England Primary School Holy Trinity Church of England Primary School Milborne Port Primary School Newtown Primary School Shaldon Primary School St Gabriel's CofE Primary School Stoberry Park Primary School Stockland Church of England Primary Academy Torre Church of England Academy Totnes St John's Church of England Primary School Trinity CofE Primary and Nursery School Winsham Primary School