Herefordshire Council – New Public Realm Services Contract

The County of Herefordshire District Council (“the Council”) is procuring a contract for up to 10 (ten)

years for the provision of public realm works and services (“Public Realm Services”).

The County of Herefordshire District Council (“the Council”) is procuring a contract for up to 10 (ten) years for the provision of public realm works and services (“Public Realm Services”).

The successful contractor is to deliver the Public Realm Services commencing from 1st June 2026

which will include, but not be limited to, the following “core services”:

(i) Network resilience & civil emergencies services;

(ii) Winter service;

(iii) Reactive maintenance (potholes & patching);

(iv) Carriageway & footway maintenance programmes;

(v) Drainage (gully cleansing & land drainage);

(vi) Street lighting, illuminated signs and traffic signals;

(vii) Structures (maintenance of bridges and culverts);

(viii) Street cleaning (bin emptying, fly tipping & road sweeping);

(ix) Fleet management and mechanical workshop;

(x) Parks and open spaces (highways verges and trees);

(xi) Bereavement Services (cemeteries & burials);

(xii) Bus shelter maintenance;

(xiii) Public art maintenance; and

(xiv) Public right of way works.

The estimated annual value of this contract is £15,000,000 (fifteen million pounds) - £20,000,000

(twenty million pounds) exclusive of VAT.

The Council may at its discretion include schemes with an estimated value up to and including

£250,000 in the Contract. In addition, the Council may include schemes with an estimated value

exceeding £250,000 up to £1,000,000 when the requirements set out in the Scope are satisfied. Note, the estimated aggregate value of these schemes forms part of the estimated annual spend under the Contract.

The Contract will be awarded for an initial term of 7 (seven) years and thereafter there will be options to extend the term for a period of up to a maximum (from the commencement date) of 10 (ten) years. Further information and proposed conditions for extensions are detailed in the procurement documents. Additional information: The procurement process is the competitive procedure with negotiation and will be undertaken in

accordance with the Public Contracts Regulations 2015.

The Council reserves the right not to award the Bereavement Services (cemeteries and burials)

element of the Public Realm Services. Further information in relation to this will be set out in the

procurement documents.

The Council reserves the right to discontinue this procurement at any time. Each candidate or

tenderer must bear its own costs in relation to this procurement. Under no circumstances shall the

Council be required to reimburse any Candidate for any costs incurred in participating in this

procurement.