NAC/5110 Biomass Boiler Operation, Maintenance and Fuel Supply for North Ayrshire Sites

This Framework Agreement is for the provision of services of operation including supply of fuel and maintenance of existing biomass boiler installations at 19 sites across North Ayrshire with the provision to add additional sites as required. The agreement shall also include for the provision of a remote monitoring portal for the currently installed RHI compliant heat meters for both client and contractor use.

North Ayrshire Council’s biomass installations are currently fuelled and maintained via an Energy Supply Agreement with the original installer. As part of the new contract NAC expect the incoming supplier to liaise and engage with the incumbent supplier and NAC prior to service commencement date to ensure a smooth handover process. NAC have biomass boiler installations across 19 sites, which are a mixture of wood pellet and wood chip.

As part of the requirement for NAC to receive renewable heat incentive payments for the biomass boiler installations, we are required to purchase wood fuel from suppliers who are registered on the Biomass Suppliers List. By responding to this tender the supplier commits to only utilising listed registered suppliers. The Council reserves the right to seek evidence, at no additional cost to the Council, to ensure that only registered suppliers are utilised.

Lots are not being used for this tender for the reason(s) stated below:

Nature of the contract not suitable for lots.

Quality Management Procedures

1. The bidder must hold a UKAS (or equivalent) accredited independent third-party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent) or a documented policy regarding quality management, see attachment at SPD question 4D.1.

Health and Safety Procedures

1. The bidder must hold a UKAS (or equivalent) accredited independent third-party certificate of compliance in accordance with ISO 45001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum or the bidder must have a regularly reviewed and documented policy for Health and Safety management, see attachment at SPD question 4D.1.

Environmental Management Procedures

1. The bidder must hold a UKAS (or equivalent) accredited independent third-party certificate of compliance in accordance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate or the bidder must have a regularly reviewed documented policy regarding environmental management, see attachment at SPD question 4D.2.

Bidders may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 22843. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/

A summary of the expected community benefits has been provided as follows:

Community benefits will be required on a mandatory basis for:

1. Fair Work: promotion of job opportunities within North Ayrshire; employability targets for specific priority groups.

2. Upskilling (including curriculum development): work experience placements; taster sessions; training opportunities; work within education establishments.

3. Entrepreneurial, Inclusive and Sustainable Economy: monitoring spend within North Ayrshire; with micro, small and medium enterprises; and the Third Sector.

4. Wish List: delivery of community and Third Sector requests for support from the NAC Community Benefit Wish List. (http://northayrshire.community/community-benefits-wishlist-application-form/)