Southside Housing Association - Two Year Multi-Lot Contracts for Responsive Maintenance Repairs Services

Southside Housing Association is procuring Multi-Lot Contracts which shall deliver Responsive Repairs Maintenance Services during Normal Working Hours throughout Glasgow. The procurement aims to establish individual Contract’s for;

• Lot 1 – Joiner Responsive Maintenance Services to Pollokshields Properties (Service Provider A)
• Lot 2 – Joiner Responsive Maintenance Services to Cardonald Properties (Service Provider B)
• Lot 3 – Plumber Responsive Maintenance Services to Cardonald Properties (Service Provider A)
• Lot 4 – Plumber Responsive Maintenance Services to Pollokshields Properties (Service Provider B)
• Lot 5 – Electrical Responsive Maintenance Services to Pollokshields Properties (Service Provider A)
• Lot 6 – Electrical Responsive Maintenance Services to Cardonald Properties (Service Provider B)

Responsive Repairs services undertaken during daytime hours are currently delivered by City Building LLP to Southside Housing Association as part of a single Service Provider Contract that encompasses Responsive Repairs, Void Property Works, Out of Hours Call Handling and Out of Hours Emergency Works as part of a single Contract. The structure of the existing contract delivered by City Building LLP is changing from a single Service Provider contract to six separate Lots of Responsive Repairs contracts, four separate Lots of Void Property Works contracts and a single contract for Out of Hours Call Handling and Out of Hours Emergency Repairs works. This ITT and procurement relates to procurement of six separate Lots contracts for Responsive Repairs Maintenance Services during daytime hours. The multi-Lot contracts for Void Property Works and single contract for Out of Hours Call Handling and Out of Hours Emergency Repairs are being undertaken as separate procurements to this opportunity.

The properties applicable to each Lot are described within Tender Document E Part 1 and Part 2, and it is intended that the one Service Provider will be appointed to each geographical area for each of the three Responsive Maintenance Service trades of Joiner, Plumber and Electrical.

The properties are anticipated to include sandstone tenement flats, multi-storey flats, new build modern housing and flats, and post war pre-2000 construction houses and flats.

Southside Housing Association may also introduce newly acquired or developed properties during the term of the Contracts and may also vary the tender address list to retain a balanced approximate fifty/fifty split of property allocations between each geographical area throughout the term of the Contracts.

Bidders may submit a bid for each individual or all Lots and should indicate the Lot’s that they wish to bid for within their response to Question 2A.18 of SPD(Scotland) v1.2_0.

It is the intention of Southside Housing Association to hold a ‘Meet the Buyer’ and ‘Contractors Workshop’ Event during the tender period.

The Events will be free of charge and the Meet the Buyer Event shall provide an overview of the requirements, Southside Housing Association’s aspirations, a summary of the procurement process and information on how to complete the tender documents and submit a bid through the Contract Notice.

The ‘Meet the Buyer Event’ will be held at 14.00BST on Wednesday 7th June 2023 at the office of Southside Housing Association, Southside House, 135 Fifty Pitches Road, Cardonald, Glasgow, G51 4EB.

The ‘Contractors Workshop’ Event will be via by Zoom Video Conferencing at 10.00BST on Monday 12th June 2023. The ‘Contractors Workshop’ Event will provide an in-depth review of the tender document and information Bidders need to provide with their tender.

To record your interest in either or both Events, please email the names of your organisations delegates to [email protected] not later than 12:00 noon BST on Monday 5th June 2023.

Places at the ‘Meet the Buyer’ Event will be allocated on a first come first served basis and further information on the ‘Meet the Buyer’ and ‘Contractors Workshop’ Events schedules will be issued to registered delegates in advance of each Event

In the event of over-subscription to the ‘Meet the Buyer’ Event we may restrict attendance to a single delegate per organisation.

Bidders are advised the Southside Housing Association are currently procuring for Responsive Repairs, Void Property Works and Out of Hours Call Handling & Out of Hours Emergency Works opportunities through separate Contract Notices. Bidders are also advised that the ‘Meet the Buyer’ and ‘Contractors Workshop’ Events will incorporate all of these procurement opportunities collectively during single events.