FLS-0072-C Timber Haulage 2024

FLS has a requirement to place a contract with external Service Providers for the provision of Timber Haulage.

FLS requires the haulage of small round wood timber from its North, Central, East and West regions to various mills across the UK in order to fulfil delivered-in requirement of some of the lots of the Small Round Wood Long-term contracts (SRW LTCs) where the customers have opted for delivered-in service. These customers are not at liberty to opt out over the term of the SRW LTC.

This contract shall cover delivered-in requirements to various customer mills across Scotland. The costs associated with the delivered-in element of this contract shall be passed on to the respective SRW LTCs customers that opted in for the service at cost without mark-up. As a result, there may be need to share pricing information including open book breakdown to the respective SRW LTC customers and the suppliers will be made aware of this within the tender documents.

In addition to fulfilling the delivered-in requirement of the SRW LTC, the contract will also provide for in-wood haulage for Central region, and occasional ad-hoc timber haulage within the regions.

In order to align with our Timber Sales Contract, this contract will run for an initial period of 4 years and 11 months, commencing 01 May 2024 with option to extend for a further 5 years.

Bidder's Training Event

Interested bidders are encouraged to attend the Aligned Tender Training Webinar organised in collaboration with Supplier Development Programme (SDP).

Time/Date: 2pm Tuesday 6th February 2024

Venue - Virtual

Webinar Registration Link: https://www.sdpscotland.co.uk/events/forestry-and-land-scotland-aligned-tender-training-for-timber-haulage-tender-1635/

Grounds for Exclusion:

Capacity:

Bidders must not bid for lots that take them beyond their stated capacity. If a bidder bids beyond their stated capacity, they will be removed from the tender completely.

Insurance:

It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:

Public Liability Insurance = 5,000,000 GBP

Employer’s Liability Insurance = in accordance with any legal obligations for the time being in force (this is set at a minimum of 5,000,000 GBP at the time of setting up this tender).

Real Living Wage:

Bidders must commit to pay at least Real Living Wage to staff and sub-contractors that will be involved in the contract if successful.

Prompt Payment:

Bidders must commit to pay subcontractors at all stages (including contractor to sub-contractor and sub-contractor to sub-contractor) of the supply chain within a maximum of 30 days from the receipt of a valid invoice

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 25860. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363

Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/

A summary of the expected community benefits has been provided as follows:

Contractors that are successfully awarded Lot(s) on this contract shall commit to fulfil Community Benefits as detailed within the Tender Documents