Woodland Establishment across Scotland through a Dynamic Purchasing System

The Authority (FLS) has established a Dynamic Purchasing System (DPS) for Woodland Establishment across Scotland.

A Dynamic Purchasing System (DPS) is an electronic system used to tender for services with a group of pre-qualified suppliers. FLS uses this system of pre-qualified suppliers to tender for Woodland Creation projects as and when they arise.

To submit a bid to join the DPS, suppliers need to submit a Single Procurement Document (SPD) through the DPS project on the Public Contracts Scotland – Tender (PCS-T) website. The SPD is a qualification response form which allows FLS to assess bidders’ suitability, experience, and capability to provide the services which may be required under the DPS. Only bidders that achieve a ‘Pass’ for all questions in the SPD are appointed to the DPS.

The DPS comprises 2 Lots; Commercial and Amenity, and Planting and Maintenance.

This DPS is extending the validity date from the 31st October 2024 until 31st October 2029.

New applications shall be evaluated and the decision communicated within 10 working days.

Only Contractors admitted onto the DPS will be invited to tender for the relevant Lot.

SPD evaluation will be scored as pass/fail. Should any question be scored ‘fail’ the entire bid shall be set aside.

Where the bidder relies on the capacities of other entities/consortium member in order to meet the selection criteria they must provide a

separate SPD for each entity. Please read the bidders instructions on the SPD section 2C.1 for full details.

If the bidder intends to subcontract any share of the contract to third parties, then the bidder will be required to submit a separate SPD (Part II A&B, and Part III A&B only) for each subcontractor.

Please read the bidder’s instructions on the SPD section 2D.1 & 2D.1.2.

Where changes are made with the agreement of FLS DPS Manager during the period of the DPS to the other entities that the bidder relies

on in order to meet the selection criteria they must provide a separate SPD for each new/replacement member to the FLS DPS Manager.

The SPD will be reviewed by FLS to determine the appropriateness of the new/replacement member. FLS's decision on whether or not to

allow the change/addition will be final

Contracts will be awarded using weightings in section II.2.5, the Authority reserves the right to amend weightings by up to ±20% where it is deemed appropriate.

The Supplier Developer Programme is available to assist suppliers with public procurement including training events:

https://www.sdpscotland.co.uk

The buyer is using PCS-Tender to conduct this PQQ exercise. The Project code is 14254. For more information see:

http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

The buyer is using PCS-Tender to conduct this PQQ exercise. The Project code is 14254. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

The Contracting Authority does not intend to include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason:

Monitoring and enforcing its application would put an unreasonable burden on all the parties.

Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/

A summary of the expected community benefits has been provided as follows:

Community Benefits will be required for contracts with a value greater than 1,000,000 (Lot 1) or 500,000 (Lot 2) (GBP, ex VAT). Community Benefits may also be required below these values.

(see tender documents for full detail):

• Targeted recruitment and vocational training initiatives;
• Supporting Educational initiatives;
• Support or Funding for Community and/or Environmental initiatives;
• Supported Business, third sector and voluntary initiatives;
• Support and development opportunities delivered to disadvantaged groups.
• Support for Equality and diversity initiatives to encourage inclusiveness;