NCC1730 Bulk Vehicle Fuel Management System

Northumberland County Council delivers a wide range of services to communities across the county and relies on a varied fleet of vehicles, plant and equipment to do so. The Council’s Fleet Services supply fuel to multiple Council departments, including frontline services, Northumberland Fire and Rescue Service, and external customer vehicles and plant.

This Specification describes the Council’s requirement for a Fuel Management System to support the management, control and recording of fuel transactions across Council-operated bulk fuel sites. The system is required to improve operational control, strengthen auditability, support accurate billing and management information, and provide resilient 24/7 operation at unmanned fuel locations.

The Council currently operates twelve bulk fuel sites across Northumberland, providing Diesel, Unleaded Petrol and AdBlue. The system must support approximately 1,000 vehicles and items of plant, approximately 1,500 drivers, and an annual fuel volume of approximately 2.5 million litres.

The Council currently uses fleet management software to centralise data for real-time visibility, compliance and whole-life cost management. This system is under review; therefore, the fuel management system must be flexible and capable of integrating with current and future fleet management solutions.

Event: Invitation to Quote

Procedure: below-threshold