Accommodation Only Services for People Experiencing Homelessness - Private Rented Sector Accommodation

Glasgow City Council invites tender bids for the provision of private rented sector accommodation, together with all associated housing management services, for use as temporary furnished accommodation for individuals and families experiencing homelessness.

The Council intends to award up to four separate contracts under this procurement.

Glasgow City Council (the Council) has a statutory duty to provide temporary accommodation to people that are experiencing homelessness, to meet its obligations under Part II of the Housing (Scotland) Act 1987 – Homelessness Provisions (as amended).

The council requires suitable suppliers to provide private rented sector accommodation, to be used as temporary accommodation, for single people, couples, and households with children who are experiencing homelessness, and to provide a complete property management service in support of this provision.

The Council will be the Leaseholder for all properties and will define the terms of the Lease.

Suppliers will either be registered on the Scottish Letting Agent Register at the time of tender submission or achieve registration by the Request for Documentation stage and maintain this registration throughout the duration of the contract.

The supplier shall provide private rented sector accommodation that is fully furnished and is safe, warm and suitable for occupation. Throughout the duration of the Contract, all accommodation must comply with all applicable statutory and regulatory requirements.

Suppliers can offer a variety of property types including, apartments, maisonettes, detached/semi-detached/terraced dwellings, converted or purpose-built buildings including those above business premises. A proportion of the properties supplied must be capable of meeting the needs of households with mobility impairments, sensory impairments, or other accessibility requirements.

The Council intends to award up to four separate contracts under this procurement.

Each contract will require each awarded supplier to deliver 250 private rented sector properties by the end of Year 1 and to maintain a supply of 250 properties throughout the initial contract term, subject to the terms of the contract and agreed performance management arrangements.

An economic operator may participate in this procurement only once, whether as a sole Bidder or as a member of a consortium or joint venture. An economic operator must not submit, or be involved in, more than one tender.

Suppliers will have the opportunity to indicate whether they are able to deliver additional properties beyond the 250 target, and, where applicable, the anticipated timescales these would be available.

Where the Council requires additional capacity, due to not awarding 4 contracts it may exercise this option and modify one or more of the Contracts in accordance with Regulation 72(1)(a) of the Public Contracts (Scotland) Regulations 2015 as per the ITT. Additional capacity may also be required of suppliers through the lifetime of the contract where there is additional demand or if an awarded supplier is not able to deliver.. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Award Criteria - If any bidder scores zero in any quality question their bid will be excluded. If any bidder scores less than 60 in any one question their bid may still be awarded subject to an improvement plan for that question area. If any bidder scores less than 60 in more than one question the Council reserves the right to exclude the bid

All mandatory Pass/fail criteria as stated in the procurement documents.

4.c.4 If bidders intend to use a supply chain to deliver the requirements detailed in the Contract Notice, they should confirm they have (or have access to) the relevant supply chain management and tracking systems to ensure a resilient and sustainable supply chain.

4.C.7 Bidders will be required to demonstrate knowledge of the climate emergency and the impact of their organisation, including their organisation’s own scope 1 and 2 emissions

Freedom of Information Act - Information on the FOI Act is contained in Appendix A of the ITT. Tenderers must note the implications of this legislation and ensure that any information they wish the council to consider withholding is specifically indicated on the FOI certificate (NB the council does not bind itself to withhold this information).

Tenderers Amendments - bidders must enter any clause, condition, amendment to specification or any other qualification they may wish to make conditional to this offer.

Prompt Payment - the successful tenderer shall, as a condition of being awarded the tender, be required to demonstrate to the council's satisfaction that all funds due to the tenderer's permitted sub-contractors in respect of these works are paid timeously and that as a minimum, invoices rendered by subcontractors shall (unless formally disputed by the tenderer) be paid within 30 days of receipt. The successful tenderer shall also impose this condition on its sub-contractors in respect of payments due to any sub-sub-contractors, if any.

Non-Collusion - Tenderers will be required to complete this certificate.

Professional Integrity Certificate - Tenderers will be required to complete this certificate.

Bidders must submit a To Whom it May Concern (TWIMC) letter from their Insurance Broker as evidence of their insurances when submitting their bid. Bidders will be required to upload this within the ‘Technical Envelope’ of the eTender portal.

Terms and Conditions are located within the buyers attachments area within the PCS Tender portal.

Additional information pertaining to this contract notice is contained within the Invitation to Tender documentation, situated within the buyers attachments area of PCS-T. Tenderers must ensure they read these documents in line with this contract notice.

COMMUNITY BENEFITS POINTS AND THRESHOLDS:

All thresholds and point requirements are detailed in section 5 of the Invitation to Tender.

Only Bidders who provide the desired points and provide completed menu and methodology will progress.

The Council reserves the right not to award a contract where, following evaluation, the prices tendered do not demonstrate Best Value, or would result in the anticipated aggregate cost of the contract materially exceeding the Council's estimated contract value.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 32892. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363

Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/

A summary of the expected community benefits has been provided as follows:

Minimum Community Benefits 420 points is required; community benefit points will be triggered once the spend reaches 1,000,000 GBP per contract.