Provision of Design and Technology Machinery Safety and Local Exhaust Ventilation (LEV) Examination Services

Caerphilly County Borough Council ("the Authority") invites tenders from suitably qualified and experienced Providers for the provision of statutory inspection, examination, testing, certification and reporting services relating to Design and Technology (D&T) machinery and Local Exhaust Ventilation (LEV) systems located within maintained schools and educational establishments across Caerphilly County Borough.

The services are required to support the Authority's compliance with statutory health and safety obligations, including but not limited to:

• The Control of Substances Hazardous to Health Regulations 2002 (COSHH)
• The Provision and Use of Work Equipment Regulations 1998 (PUWER)
• Relevant Health and Safety Executive (HSE) guidance
• BS 4163:2021+A1:2022 Health and Safety for Design and Technology in Educational and Similar Establishments
• Building Bulletin 81 (BB81)

The successful provider(s) will undertake annual inspections, examinations, testing, certification and reporting activities, together with the identification and reporting of compliance and non-compliance issues.

The Tender is divided into three Lots as stipulated above. Bidders may submit a tender for Lot 1, Lot 2 or 3. The Authority recognises that some Bidders may only have capability and capacity to deliver one specialist service area, whilst others may be able to provide both service elements.

The Authority reserves the right to award the contract on the most cost-effective option to the Authority by evaluating Lot 1 and Lot 2 against the aggregated outcome of Lot 3. The contract may be awarded to two separate bidders under Lot 1 and Lot 2 or to one bidder under Lot 3.

Bidders tendering for both lots may be able to offer a discounted price if awarded both lots and have the opportunity to add a discounted value (if applicable) within the pricing schedule. This will include any discounted rates or other commercial efficiencies that may be achieved through the provision of a combined service under a single contract arrangement.