Refurbishment and Modernisation (RM4S) - Scotland Framework Agreement

LHC Procurement Group Limited (LHCPG) is procuring the Refurbishment and Modernisation Scotland Framework Agreement (RM4S) on behalf of the Scottish Procurement Alliance (SPA). LHCPG is acting as the Contracting Authority and central purchasing body for this procurement.

The Framework is being procured solely for use in Scotland and will provide eligible public sector organisations with a compliant and flexible route for the delivery of refurbishment, improvement, repair, maintenance and modernisation works, goods and associated services across residential and non-residential buildings.

The procurement is being conducted using the Open Procedure in accordance with the Procurement Act 2023 and the Procurement Regulations 2024. When awarding Call-Off Contracts, eligible Clients and Partners must also comply with the Framework Agreement, the applicable Call-Off procedure and any other procurement legislation applicable to them.

RM4S builds upon the existing Refurbishment and Modernisation Framework and has been developed following market engagement with suppliers and public sector organisations. Feedback received through that engagement has informed the scope, Workstreams, Lot structure, value bands and regional arrangements.

The Framework comprises the following Workstreams and Lots:

Painting and Decorating

Electrical Works, from zero to 500k

Electrical Works, 500k and above

Kitchens and Bathrooms, from zero to 500k

Kitchens and Bathrooms, 500k to 2m

Kitchens and Bathrooms, 2m and above

Aids and Adaptations

Damp and Mould Remediation

Environmental and External Works, External Works

Environmental and External Works, Grounds Maintenance

Stoneworks

Reactive Repairs and Maintenance

Multi-Disciplinary Works, from zero to 750k

Multi-Disciplinary Works, 750k to 2.5m

Multi-Disciplinary Works, 2.5m and above

Kitchens (Supply only)

The scope may include planned and reactive maintenance, refurbishment and improvement programmes, component replacement, compliance-led works, accessibility adaptations, environmental and external works, property modernisation and wider asset management and investment programmes.

Each Lot is divided into five regional areas covering North Eastern Scotland, Highlands and Islands, Eastern Scotland, West Central Scotland and Southern Scotland. Bidders may apply for one or more Lots and regional areas in accordance with the Procurement Documents.

Subject to there being sufficient Qualifying Bidders, LHCPG will appoint no more than 10 Appointed Companies for each Lot and regional area. Where a Micro and Small Enterprise Reserved Allocation applies, it forms part of, and is not additional to, the maximum of 10 appointments. The Framework will not operate a reserve list and no additional or replacement Bidders may be appointed during the Framework Term.

The Framework is structured to support participation from organisations of different sizes and capabilities through its Workstreams, value bands, regional areas and applicable Micro and Small Enterprise Reserved Allocations. All Bidders will remain subject to the same published qualification, compliance, quality, evaluation and appointment requirements.

RM4S is intended to support the delivery of high-quality and compliant solutions, sustainable supply chains, environmental improvement, social value, community benefits, Fair Work and proportionate innovation. Detailed technical requirements, eligibility provisions, award criteria, appointment methodology and Call-Off procedures are set out in the Procurement Documents.

AApplicable regime

LHCPG, acting as Contracting Authority and central purchasing body for SPA, is procuring this Scotland-only Framework under the Procurement Act 2023 and Procurement Regulations 2024. Mandatory notices are published through Find a Tender; PCS publication is supplementary. Users remain responsible for requirements applicable to their Call-Off Contracts.

Users and structure

The Framework may be used by eligible Scottish contracting authorities and public bodies, including local authorities, social housing providers, Scottish Government bodies, NDPBs, NHS Scotland, emergency services, education bodies, eligible charities and other eligible publicly funded organisations.

The Framework comprises 16 Lots across TLM5 North Eastern Scotland, TLM6 Highlands and Islands, TLM7 Eastern Scotland, TLM8 West Central Scotland and TLM9 Southern Scotland.

Appointments

Subject to sufficient Qualifying Bidders, LHCPG will appoint no more than 10 Appointed Companies per Lot and region. Any Micro and Small Enterprise Reserved Allocation is within that maximum. No reserve list will operate.

Term and value

The initial term is four years, with up to two optional 12-month extensions. The estimated maximum six-year value is 900 million GBP. Values are estimates and do not guarantee expenditure, work or Call-Off Contracts. Appointment guarantees no minimum work or value.

Modifications

The Framework may be modified only where permitted by section 74 and Schedule 8 of the Procurement Act 2023. Any modification must meet the applicable statutory conditions and must not alter the Framework's overall nature or require a new procurement.

Documents

Appointed Companies must pay the applicable LHCPG levy on Call-Off Contracts. Full requirements, evaluation, appointment, pricing and contractual terms are in the Procurement Documents. Bidders must use In-Tend to access documents, raise clarifications and submit Tenders.