Rental Laundry Solution for Student Halls of Residences

The University of Southampton is looking for a supplier to provide all designated sites access to modern launderette facilities 365 days a year, for a ten (10)-year contract. The University is looking to provide managed laundries in which there are no costs for students at the point of use. The cost of this will be organised by the Residences department of the University and covered in student rents. This includes a total monthly rental cost for all machines installed and for associated services provided which will be used to establish costs to the University.

The University anticipates that this contract will provide significant enhancements in line with the requirements to current arrangements in terms of both facilities and equipment.

The service will require a provision across all existing launderette facilities of new machines (washers and dryers), new shop fitting and boxing in, noticeboards (as space allows), physical and digital communications for users, and seating conforming to the relevant British Standards (as space allows).

Decoration will remain the responsibility of the University of Southampton. The University will own the services and equipment behind the machines thus will be responsible for the inspections and maintenance of this equipment and the machine connections.

The University will make available to the successful supplier supplies of gas, electricity, data provision, WI-FI, hard-wired internet facilities, drainage, lighting and both hot and cold water to the launderette areas.

Procurement Process: This procurement process is being conducted as an Open Procedure consisting of one stage advertised as per the requirements of the Public Contract Regulations 2015.

Contract Period: The University proposes to enter into a Contract for 10 years. The contract will be effective on signing.

Contract Value: The total estimated value of this contract is £1.5 million (GBP) in total, excluding VAT. This figure is given as a guide based on current planning to assist in the preparation of a Tender submission. This figure should not be interpreted as an undertaking to purchase any goods or services to any particular value. Moreover, this figure accounts for any additional machine requirements not currently contained or stated in within the University's Specification and also does not account for the cost of machine renewals due to age, sustainability requirements or any other factor.

TUPE is not applicable to this procurement activity.

The University of Southampton is looking for a supplier to provide all designated sites access to modern launderette facilities 365 days a year, for a ten (10)-year contract. The University is looking to provide managed laundries in which there are no costs for students at the point of use. The cost of this will be organised by the Residences department of the University and covered in student rents. This includes a total monthly rental cost for all machines installed and for associated services provided which will be used to establish costs to the University.

The University anticipates that this contract will provide significant enhancements in line with the requirements to current arrangements in terms of both facilities and equipment.

The service will require a provision across all existing launderette facilities of new machines (washers and dryers), new shop fitting and boxing in, noticeboards (as space allows), physical and digital communications for users, and seating conforming to the relevant British Standards (as space allows).

Decoration will remain the responsibility of the University of Southampton. The University will own the services and equipment behind the machines thus will be responsible for the inspections and maintenance of this equipment and the machine connections.

The University will make available to the successful supplier supplies of gas, electricity, data provision, WI-FI, hard-wired internet facilities, drainage, lighting and both hot and cold water to the launderette areas.

Procurement Process: This procurement process is being conducted as an Open Procedure consisting of one stage advertised as per the requirements of the Public Contract Regulations 2015.

Contract Period: The University proposes to enter into a Contract for 10 years. The contract will be effective on signing.

Contract Value: The total estimated value of this contract is £1.5 million (GBP) in total, excluding VAT. This figure is given as a guide based on current planning to assist in the preparation of a Tender submission. This figure should not be interpreted as an undertaking to purchase any goods or services to any particular value. Moreover, this figure accounts for any additional machine requirements not currently contained or stated in within the University's Specification and also does not account for the cost of machine renewals due to age, sustainability requirements or any other factor.

TUPE is not applicable to this procurement activity. Additional information: This procurement is not suitable for splitting into Lots. The risk of dividing the requirement into Lots would render the execution of the contract excessively technically difficult, not cost effective and would undermine proper execution of the contract.