Security - Maintenance, Servicing, Repairs and Small Works Services

This is a Contract Award Notice The Police and Crime Commissioner for Cheshire (PCC) invited contractors to provide Security and CCTV related Services at both the PCC's and CFA's premises. (This excludes the Force Headquarters at Winsford, as this is subject to Facilities Management under a PFI Contract).

Contractors will be required to provide cyclical servicing, maintenance work, minor works, repairs which could be on a routine or call-out basis and ad-hoc new work.

The ad-hoc new work jobs will not exceed £50k value per job. Any ad-hoc new work/jobs will be called off as and when required.

The Contractor will be required to provide a 24/7/365(366) service and offer a reactive maintenance and repair service within 3 hours for all emergency work.

The work is identified in 4 groups as per below - the successful contractor will be required to provide all services whether directly or via an approved sub-contracted route. The awarded contractor will be responsible for all the service delivery and will need to ensure they have robust contract management/monitoring arrangements with any sub-contractors they use. The PCC/CFA will be contracting with the awarded prime contractor and will not be placing orders with any sub-contractors.

a) CCTV b) Access Control Systems c) Intruder Alarm Systems & Affray/Panic Alarms d) Intercom Systems, Public Address Systems and Cell Call Systems

The Agreement is for an initial period from 1 September 2024 to 31 March 2027 . [There is also an option to extend the Agreement for a further period or periods of up to 24 months in total].

The value of Cyclical Servicing is estimated at around 30% with the remaining works making up 70% of the anticipated contract value. This is an estimate to allow bidders to assess the level of work required by the contract and is not be relied upon as the level of reactive works and new works/repairs can fluctuate and cannot be guaranteed. The estimated value of work across Police & Fire sites per annum is estimated at around £100k based on historical spend. Future requirements may mean that this value could increase due to changes in operating bases or equipment or decrease, no value of work is guaranteed. It is envisaged that the maximum contract value if all options to extend were taken would not exceed £650k.

Invoicing will be to both organisations separately for their respective buildings.

Separate contracts will be awarded by the Police and Crime Commissioner for Cheshire (PCC) acting for itself and Cheshire Fire Authority (CFA). Contract References are: CPA/SPU/2272P(police) and CPA/SPU/2272F(fire)

Note: The Lowest/Highest Values entered in this notice relate to the Price Question 1 (PQ1) values used for evaluation purposes and relate to the planned/cyclical works ONLY. The overall estimated contract value is as stated above (£650k)

The Police and Crime Commissioner for Cheshire (PCC) is inviting contractors to provide Security and CCTV related Services at both the PCC's and CFA’s premises. (This excludes the Force Headquarters at Winsford, as this is subject to Facilities Management under a PFI Contract).

Contractors will be required to provide cyclical servicing, maintenance work, minor works, repairs which could be on a routine or call-out basis and ad-hoc new work.

The ad-hoc new work jobs will not exceed £50k value per job. Any ad-hoc new work/jobs will be called off as and when required.

The value of Cyclical Servicing is estimated at around 30% with the remaining works making up 70% of the anticipated contract value. This is an estimate to allow bidders to assess the level of work required by the contract and is not be relied upon as the level of reactive works and new works/repairs can fluctuate and cannot be guaranteed. The estimated value of work across Police & Fire sites per annum is estimated at around £100k based on historical spend. Future requirements may mean that this value could increase due to changes in operating bases or equipment or decrease, no value of work is guaranteed. It is envisaged that the maximum contract value if all options to extend were taken would not exceed £650k.

The Contractor will be required to provide a 24/7/365(366) service and offer a reactive maintenance and repair service within 3 hours for all emergency work.

The work is identified in 4 groups as per below – the successful contractor will be required to provide all services whether directly or via an approved sub-contracted route. The awarded contractor will be responsible for all the service delivery and will need to ensure they have robust contract management/monitoring arrangements with any sub-contractors they use. The PCC/CFA will be contracting with the awarded prime contractor and will not be placing orders with any sub-contractors.

a) CCTV

b) Access Control Systems

c) Intruder Alarm Systems & Affray/Panic Alarms

d) Intercom Systems, Public Address Systems and Cell Call Systems

The Agreement is for an initial period from 1 May 2024 to 31 March 2027 . [There is also an option to extend the Agreement for a further period or periods of up to 24 months in total].

All work will be subject to Purchase Orders, which will be raised against separate finance systems for the PCC and CFA, invoicing will be to both organisations separately for their respective buildings.

Separate contracts will be awarded by the Police and Crime Commissioner for Cheshire (PCC) acting for itself and Cheshire Fire Authority (CFA). It is the intention to establish a contractual relationship with one Contractor, to deliver the requirements of this contract

Full details can be found within the Online ITT – which is constructed as an online questionnaire with supporting files in the document folder Additional information: Full details of the requirements are freely available via the Bluelight e-Tendering system at the links provided in this FaTS notice