HBC 0824 Provision of Audio visual and connectivity equipment and support

Hertsmere Borough Council is currently out to procurement for Provision of Audio visual and connectivity equipment and support

The Council requires a refresh on the Chambers technology which is over 10 years old. The cabling and technology setup needs updating to bring it up to date and to resolve some of the current reported problems and workarounds that are in place. The council requires a fully digital system and to ensure that there will be no interference from external sources. The supplier is required to source, deliver, install, and maintain good-quality Audio-Visual equipment and software. For the purposes of this tender process, access to the chamber is from the 22 November 2024 with completion by the 15 January 2025 at the latest. All dates are subject to change. The maintenance period shall start from the date of final agreed handover and for 3 years with an additional 2-year extension available.

This procurement is an open process. Organisations wishing to take part in this project are invited to 'express an interest' and also 'opt in' which will give access to the full procurement documents in the e-tendering system.

To be considered as a Tenderer you must complete and submit a Tender by the deadline as stated

Please allow sufficient time to make your return, as Tender submissions cannot be uploaded and submitted after this return deadline.

Please ensure that where possible documents are uploaded as a PDF and that file names are succinct.

Any questions relating to this procurement must be made via correspondence on the website, in accordance with the procurement documents, and can be addressed to the main contact as shown in the details above.

To access this opportunity please visit https://in-tendhost.co.uk/supplyhertfordshire/aspx/Home

Scope: The supplier is required to source, deliver, install, and maintain good-quality Audio-Visual equipment and software.For the purposes of this tender process, access to the chamber is from the 22 November 2024 with completion by the 15 January 2025 at the latest. All dates are subject to change.The maintenance period shall start from the date of final agreed handover and for 3 years with an additional 2-year extension available. The AV equipment and software will need to be delivered and installed within this time period and ensure all snags and technical issues are resolved to allow full operation of the new services. Some training will be required to bring the Democratic Services and the Information & Digital Services teams up to date with managing and controlling the new systems.It should be noted that there is no storage capacity onsite, so it’s crucial that this is factored into the delivery plan/schedule. The appointed contracted will need to deliver all required works to ensure that the new Technical and AV services are fully functional, as well as ensuring the area is cleaned and ready to function for council meetings.