GR/CEN/Cleaning services at the Bottle Yard Studios

This is an award notice not a call for an opportunity. Bristol City Council had a requirement for cleaning services for the Bottle Yard Studios. The procurement process used for this was an open market tender, open to all suppliers. The opportunity to bid closed on 21st November 2024 and the contract was signed on 1st May 2025. The contract was awarded to Imperial cleaning services (South West) Limited after a compliant evaluation process and following standstill period.

Key Contract Requirements:

TBYS has identified the following as its key requirements that form the specification.

Resource:

The contractor may choose to design the staffing structure as they see fit so long as

cleaning is delivered around TBYS business needs, as set out in this specification.

However, we anticipate that the team will consist of the following as a minimum;

• a Contract Manager
• One Working Cleaning Supervisor,
• a number of supporting Cleaning Operatives.

General Cleaning Requirements -

“Core Hours” - including Weekends and Public Holidays

The Contractor will provide a total of 140 hours of cleaning / week. Flexibility is

possible over the exact cleaning hours, however it is mandatory that there is a

presence twice a day, once in the early morning and once in the afternoon ensuring

resource is on site to clean offices outside of the occupied hours noted below. .All

client occupied office cleaning must be completed outside of 07.30 – 19.30 Monday-Friday. As the site has 24/7 security guarding, access for cleaners is possible

overnight.