Y23002 Supply of Record Information Management
Commercial Services
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Key details
Procurement
What happened
Commercial Services awarded this contract to Iron Mountain (UK) Ltd | Oasis Document and Data Management Ltd | Restore Plc | Ricoh UK Ltd | Storetec Services Ltd | Black Box Data Imaging Solutions LLP | Communisis uk ltd | Hugh Symons Information Management | Pearl Scan Solutions | Arvato Limited | Insight Direct (UK) Ltd | Wyser Ltd | Vyta on 8 Mar 2023. The contract runs until 31 Dec 2027.
Description
The Framework Agreement will be split into 6 LOTs:
LOT 1 – Asset and Records Storage, Retrieval and Destruction
LOT 1 covers provision and installation of asset and records storage including retrieval and destruction including but not limited to:
- Pallet storage and retrieval
- Box storage and retrieval
- File storage and retrieval (file from box or open shelf)
- Media storage and retrieval (tape)
- Transportation
- Asset tracking (with client interface)
- Fulfilment Services
- Secure destruction
- Consumables (boxes)
LOT 2 – Document Scanning and Digital Storage
LOT 2 covers the provision and installation of document scanning and digital storage including but not limited to:
- Backfile conversion
- Day forward scanning
- Inbound mail
- Digital storage
LOT 3 – Information Governance and Advisory Services
LOT 3 covers the provision of information governance and advisory services including but not limited to:
- Retention policy
- Data privacy compliance (GDPR)
- Policy and information governance assessments
- Policy and program development and enhancement
- Content classification
- Metadata application
LOT 4 – Content Services Platform
LOT 4 covers the provision and installation of content services platforms including but not limited to:
- Business process automation
- Artificial intelligence
- Machine learning
- Workflow applications
LOT 5 – Cloud Solutions
LOT 5 covers the provision and installation of cloud solutions including but not limited to:
- Hosting
- Back-up
- Disaster recovery
- Data restoration
LOT 6 – Secure IT Asset Recycling and Disposition
LOT 6 covers the provision and installation of secure IT asset recycling and Disposition including but not limited to:
- Onsite audit
- Data erasure
- Asset recycling
- Asset remarketing
- Secure Destruction
Awarded supplier
Contact
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View all →External ID: procontract-register-fbfdb712-fa29-ed11-8119-005056b64545 • Added 1 October 2026