London & Quadrant Housing Trust- Logistics Dynamic Purchasing System (DPS)

London and Quadrant Housing Trust and its subsidiary Quadrant Construction Services are one of the largest providers of affordable housing in the UK, housing over 250,000 people in more than 95,000 homes, primarily across London and the South East of England. London and Quadrant Housing Trust are tendering for the provision of services for Logistics for London and Quadrant’s Self Delivered New Build Projects to comply with the Public Contracts regulations 2015. The objective of this tender process is to establish a Dynamic Purchasing System with the tenderers and London and Quadrant Housing Trust. The dates and contract value are estimates and could be subject to change.

This tender process is being carried out in accordance with the provisions of Regulation 34 of the Public Contracts Regulations (PCR) 2015 relating to the procurement of a Dynamic Purchasing System (DPS) for the purchase of the Works.

The DPS is open to Admitted Suppliers throughout the period of validity. "Admitted Supplier" means a supplier who has met the DPS admission criteria set out in the Pre-Qualification Questionnaire (SSQ) and has been registered on the DPS for one or more product categories. Suppliers and products may be submitted for evaluation and potentially, admission to the DPS at any time throughout the period of validity.

Suppliers who have been unsuccessful in meeting the criteria to become an "Admitted Supplier" may re-submit another, revised SSQ at any time beyond the initial mini competition.

General

The following is a summary and clarification of the Sub-Contract Scope of Works and forms part of the Contractor’s Requirements. This Scope is not exhaustive and shall not limit the extent of the Sub-contract Works which is more fully described by all of the Contractor’s Requirements. The Sub-Contractor shall provide all services and works as required by and further described by the Contractor’s Requirements in order to complete the whole of the SubContract package of works. The following is provided for the avoidance of doubt except that where this Scope identifies works not shown within the other Contractor’s Requirements those works shall be included within the Sub-contract.

Extent of Subcontract Works

The Sub-contract Works shall include all management and resourcing of labour and small tools and consumables for the package of works. The Sub-contractor shall provide all labour, materials, plant and equipment, sundries, attendance on Contractor / Sub-contractors, to complete the works unless agreed otherwise in writing by the Contractor.

Interface with other Trades

The Sub-contractor shall allow/has allowed for interfacing, coordinating with and working alongside/in conjunction with other Sub-contract trades and Consultants which may affect the Sub-contract Works including but not limited to; • Groundworker • Scaffolder • Brickwork • Steelwork • Roofer • Carpentry & Joinery • Painting & Decs • Mechanical & Electrical • All trades generally

Works Generally:

1.Logistics Management 2.Traffic Management/Gate Management 3.Waste Management 4.Hoist Management 5.Fire Management 6.Welfare Cleaning 7.Crane Management 8.Aparement Access Control 9.Handyman 10.Site Accommodation Maintenance 11.Safety, Traffic and Logistical Signage 12.Other Items- Telehandlers and Forklifts, Management and Clearance of Rainwater from: Balconies Roofs Lift Pits

Stage 1 SSQ would identify the scope for each project and any shortlisting criteria.

2.0 Proposed Lots: We intend to breakdown the DPS into Lots based on value / size, so that all levels of Subcontractors are included in the process where relevant. Therefore, the Lot sizes have been based on a combination of QCS project ranges and also the varying sizes of the trade specific supply chain

2.2 Proposed London Lots

• Up to £2m
• £2m to £5m
• Above £5m

5.0 Potential reasons for being removed from DPS list:

• KPI’s (performance on projects). Providers who receive poor KPI scores could be removed from the DPS
• uncompetitive tenders on a regular basis
• Poor response or no responses to tender enquires
• Financial data changes (assessed at least yearly) - assessed against original SSQ submission. Could either lead to complete removal or dropping out of some lots but not others. Could also lead to others growing to a state where qualify for higher lots.
• If credit limit falls below 41, you will be suspended
• If credit score falls to 30 (high risk) or less you will be removed from the DPS