Tender for the Management of the Catering Services at Parkside School

Parkside School has decided to tender their catering services to investigate the financial and qualitative benefits they could be offered through this process. They are currently operating in house and offer Year 7 - 13 breakfast, morning break and lunch service.

Tender Schedule:

Bidding Companies to Visit Site: Friday 21st January 2022 - 10am

Clarification Deadline: Friday 11th February 2022 - 12noon

Clarification Return Deadline: *Friday 11th February 2022 - 5pm

Deadline for return of Tender Responses: Friday 18th February 2022 - 12noon

Presentation by shortlisted bidders: 8th March 2022 - Time to be confirmed

Reference site visits: 10th and 11th March 2022

Contract Awarded by: 31st March 2022

Mobilisation Meeting: TBC - After Easter Holidays

Contract Commencement: 1st September 2022

Presentations:

A typical agenda is likely to be:

Contractors will have 45 minutes to deliver a presentation to the Trust.

The agenda will be a short introduction - approximately 5 minutes, followed by a presentation of foods that the Trust would expect to see on the day-to-day menus - approximately 25 minutes, and then followed by questions and answers - approximately 15 minutes.

It will be a requirement of the presentation that the area or operations manager who would have direct responsibility for the contract is present.

The School's objectives for the new contract are as follows:-

• A catering service that is well managed and requires minimal involvement from the School's management team.
• A strong Contractor Area Manager who will develop and lead the team to deliver exceptional customer service, a consistently high quality food offer and spend a substantial amount of time on site at the outset to undertake this.
• Strong engagement with the current team to ensure a smooth transition from an in house operation, cooperation and ability to work with the current Catering Manager in a positive way to support ideas and develop the service together.
• A Contractor who is proactive in their relationship management with the School.
• Investment in the School's Catering service through increased marketing in return for a tenure of contract.
• A higher number of students and staff using the facilities by providing a high quality, affordable, healthy and nutritious meal.
• A catering service that encourages students to take a heathy and balanced meal.
• Food and drinks that look appetising and are attractively presented.
• A hospitality service that will help showcase the School through events to parents and visitors.
• A Contractor that adopts a flexible and proactive approach to all School activities.
• A service that is professionally merchandised and marketed with discretion and to the mutual benefit of the School and the Contractor.
• A Contractor that operates using the optimum level of staffing and supports the development of the team. Additional information: To receive the full ITT documentation - Email [email protected] for the attention of Lauren Baxter.

The main evaluation is split 50/50 with financial and quality.

References will be collected as part of the evaluation.

Presentations are the second round of evaluation, they are not included in the main evaluation scoring.