Design, Hire and Installation of Lighting and Associated Features for the Poole Christmas Maritime Lighting Festival

2022 will see the launch of Poole’s Christmas Maritime Lighting Festival which will bring an attractor event to Poole over a 6-week Christmas period. The free to attend event will run through the centre of Poole bringing a Maritime Christmas feel, to support the businesses across this period whilst raising the profile of the destination.

BCP Council requires a Supplier to design, build and install unique Christmas lighting features. This is to include all associated build and design, hire, storage, installation, derig and maintenance of Christmas lighting features.

The dates for Christmas 2022 for the event are provisionally between Saturday 19 November 2022 and Monday 2 January 2023. It is expected that for Christmas 2022 that installation will commence from 7 November 2022. The Supplier will be required to have removed the installation by Sunday 15 January 2023.

For the first year (Christmas 2022), the Council has a budget of £225,000.00 (exclusive of VAT) for the delivery of the Design, Hire and Installation of Lighting and Associated Features for the Poole Christmas Maritime Lighting Festival. This is to include all costs associated with the build and design, hire, storage, installation, derig and maintenance of Christmas lighting features. Bids received will need to be within the budget or will be rejected.

The quality of the visual experience of the theme bringing in light and tradition is paramount in this event in order to provide Poole with the right distinctive and memorable Christmas attraction. The individuality of the content will cement the nature of the event alongside the visual appeal. The design should be unique and preferably bespoke in its creation developing into a sophisticated event with a strong maritime link appealing to a full mix of the public from children to adults. The initial concepts for the design can be found within the procurement documentation.

All features will be on a hire basis to the Council with the Supplier ensuring they are effectively stored and maintained to remain in good working condition throughout the life of the contract as the cost to the Supplier.

The Supplier will be responsible for providing, at their cost, all the necessary professionals for the installation in terms of qualified electricians, forklift drivers and onsite grounds-person including a project manager to be onsite at all times for the build and derig.

There will be a requirement as part of the contract for call outs for the duration of the event each year. All callouts should be included in the costs supplied and be within 2-hour response time.