MULTI LOT FRAMEWORK FOR THE PROVISION OF FITNESS EQUIPMENT AND INFRASTRUCTURE SERVICES

The Company invites tender bids for the multi lot framework (11 Lots) for the provision of fitness equipment and infrastructure services.

The contract duration is for 3 years, with the option to extend the contract for a period of up to 12 months.

The Company invites Tender bids for the Supply, Delivery, and Installation of Fitness Flooring based on outright purchase for Lot 8. Lot 8 has been split into five sub lots Rubber Flooring, Fitness Turf Flooring, Vinyl Flooring, Natural Wood Flooring and Sports Hall Flooring.

The Company will award sub lots 8.1, 8.2, 8.3, 8.4, 8.5 to a maximum of 2 suppliers per sub lot.

There will be up to a maximum spend of 4.8 million GBP Pounds Sterling permitted throughout the duration of this contract.

A minimum quality threshold of 60% will be applied to the evaluation of the samples as part of the overall award criteria, if Tenderer’s fail to meet the minimum quality threshold, The Company may exclude the bid for further evaluation. This applies to Lots 1,2,3,4,5,6,8,9, 10.

All thresholds noted below are exclusive of VAT.

Framework Call off Process: For all Lots 1,2,3,4, 5,6,7,8,9,10 &11. A ranked suppliers process will operate where the ranked one supplier for each lot will initially be invited to supply the requirements. If they are unable to meet the requirements the second ranked supplier will be invited and finally the third ranked supplier will be invited if the second ranked supplier cannot fulfil the requirement.

The process noted above will also be followed for the sub lots within Lots 8 (Up to 40,000 GBP excluding VAT) ,Lot 10 and Lot 11.

Framework Call off Process Lot 4: A ranked supplier process will operate up to the 20,000 GBP threshold (excluding VAT).

The process for Lot 4 (Fitness Accessories and Products) will be for any requirements over 20,000 GBP (excluding VAT) a mini competition will be conducted whereby all suppliers on this lot will be invited to submit a bid.

Framework Call off Process Lot 8: For Lot 8 (all sub lots) a ranked supplier process will operate up to the 40,000 GBP threshold (excluding VAT) .The process for Lot 8 (all sub lots) will be for any requirements over 40,000 GBP(excluding VAT) a mini competition will be conducted whereby all suppliers on that sub lot will be invited to submit a bid.

For Lots 8 ,10 ,11 Bidders can submit costs for all sub lots or as many as they choose.

Bidders must note all sub lots in Lots 8, 10 & 11 will be evaluated separately.

Bidders for Lot 8,10, 11 please note if bidding for more than one sub lot the same award criteria questions covers all sub lots.

Bidders must note it is mandatory for both Superior and Standard options to be priced as both options will be evaluated for the relevant lots.

The Company at their sole discretion reserves the right to select goods that are offered at either a superior or standard price throughout the duration of the contract.

Bidders must note for Lot 7 equipment that any item below the green line will not be evaluated and is for information purposes only. The evaluation will be based on the main figure within the Lot 7 Tab.

Mandatory Site Visits are required for bidders who are bidding for Lots 6, 8 & 11. This will take place at Gorbals Leisure Centre, 275 Ballater Street Glasgow G5 0YP. To arrange access please send a message through the Public Contracts Scotland Tender portal noted here www.publictendersscotland.publiccontractsscotland.gov.uk

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 30959. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363

Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/

A summary of the expected community benefits has been provided as follows:

Community Benefits will be requested within the award criteria.