Framework Agreement for Catering Services at Abbey Multi Academy Trust

Tender Schedule

Issue of Invitation to Tender Monday 1st July 2024

Bidding Companies to Visit Sites Wednesday 10th & Friday 12th July Tuesday 16th & Wednesday 17th July 2024

Clarification Deadline 9:30am Friday 2nd August 2024

Clarification Return Deadline * Close of Play Friday 9th August 2024

Deadline for return of Tender Responses 9:30am Monday 19th August 2024

Reference site visits Monday 16th, Wednesday 18th and Thursday 19th September 2024 - Lunch period.

Shortlisted Contractor Engagement Day Wednesday 3rd October 2024 10am-2:30pm Timeslots TBC

Contract Awarded by 10th October 2024 10-day Standstill to follow.

Scores shared following award and verbal feedback on request

Mobilisation Meeting Wednesday 23rd October 2024

Contract Commencement Wednesday 1st January 2025

*Please note there may be certain information that is unavailable by the deadline and anything that has not been identified may need to be included but caveated.

Site Visits

Bishop Young C of E Academy 10.30am - 11:15am & 1.00pm - 2.00pm Wednesday 10th July 2024

Manston St James CE Primary 11.30am - 12.45pm Wednesday 10th July 2024

Christ Church Upper Armley 11.00am - 11.45pm Friday 12th July 2024

Holy Trinity C of E Primary 12.00pm - 12.45pm Friday 12th July 2024

Abbey Grange C of E Academy 10.30am - 11:15am & 1.00pm - 2.00pm Tuesday 16th July 2024

St Chad's C of E Academy 11.30am - 12.45pm Tuesday 16th July 2024

Lightcliffe Academy 10.45am - 12.45pm Wednesday 17th July 2024

The Abbey Multi Academy Trust has decided to tender their catering services to investigate the financial and qualitative benefits they could be offered through this process. The schools involved are: -

 St Chad's C of E Primary

 Manston St James CE Primary

 Christ Church Upper Armley

 Holy Trinity C of E Primary

 Abbey Grange C of E Academy

 Bishop Young C of E Academy

 Lightcliffe Academy

Further specifics about each school are given later in the document under 'The Schools'.

The Contract Duration and Structure

The contract will be awarded for a three-year duration with the option of two additional, one-year extensions. This is subject to the satisfactory performance of the work.

A Group Manager is attached to this contract and currently basis the role at Abbey Grange CE Academy. This role includes a fuel card for transport between sites although no value is confirmed at this stage. Costs for this mileage should be considered within the management fee based on rotation of visits.

The Trust reserves the right to not award all schools or to award a contract at all.

It is the intention of the Trust to appoint a single contractor in order to maximise the benefits for all parties.

The quality of the service and the proposed budget for the second year 2026, will be reviewed three months before the expiry of the first twelve months. The Trust at this time reserves the right to terminate the contract should either the quality or future costs be unacceptable.

The proposed contract is available as a separate attachment.

The financial structure of the contract is designed to reflect the Trusts' aims to reward the Contractor in a fair manner and based upon contract delivery and to have an open-book agreement that is easily auditable. The Trust are looking for a monthly reporting schedule with the Operations Team where relevant data and planning is shared to support the analysis. This contract management will formulate part of the Key Performance Indicators for the contract. Additional information: Documents need to be requested via email to [email protected] or via www.redboxcs.com contact page.

All addresses for schools will be listed on the Trust website https://www.abbeymat.co.uk/