Community, Mental and Child Health Services Electronic Clinical Information System

Contract extension of the Trust’s current Call off Contract with The Phoenix Partnership (Leeds) Ltd procured under NHS Shared Business Services Provision of Electronic Clinical Information Systems framework to support the Trust’s Community, Mental and Child Health Services.

The Trust has been evaluating its options for re-procurement of the Services described above for over 18 months. There have been internal and external delays, for example with the availability of NHS recommended frameworks. The Trust has also been exploring the potential of and intends to pursue further a shared approach to procurement, with other Trusts within the West Yorkshire Integrated Care System (ICS). These activities have militated against the Trust being able to begin a new competitive procurement (for services similar to the Services under its existing contract with TPP) to date however the Trust intends to begin that process soon.

Notwithstanding current procurement legislation (e.g. it may be that Regulation 72 (1) (b) and/or Regulation 72 (1) (e) of the Public Contracts Regulations 2015 (as amended) could apply to the change described in this notice) with just over 6 months left to run on its current SBS contract, there is now insufficient time for the Trust to run its desired new competitive procurement..

The Trust has therefore no option but to temporarily extend its existing SBS agreement with its current supplier, TPP in order to provide sufficient time for bidders (where entitled to bid for the new contract under the new procurement process to be chosen by the Trust) to compete in the new procurement and, if selected by the Trust, implement the intended replacement services. Additional information: The Trust has kept the extension period to the minimum it considers reasonably practicable in order to enable it to run the new competitive procurement and complete implementation of the required services. The Trust hopes that it will have concluded the procurement and the replacement services will have been implemented by the end of 2027 but has built in some contingency should the Trust consider that to be required.

Accordingly, the extension will be for 2 years with an option for the Trust, if it considers it necessary, to extend beyond this by a maximum further period of 1 year.