Fleet and Asset Management System

THIS IS A NOTICE ON BEHALF OF HAMPSHIRE AND ISLE OF WIGHT FIRE RESCUE SERVICE (HIWFRS)

HIWFRS are seeking to engage with the market to determine if there is currently a Fleet Vehicle & Asset Management System that is suitable to meet the needs of its Fleet Maintenance Centre (FMC).

The contract is expected to be in the region of 5 years and with a projected value of circa. £300,000, however; subject to market feedback, this may change.

HIWFRS requires a solution provider to work closely with their project team to provide the overall design, to build, test and implement a new Fleet Vehicle & Asset Management System as well as providing an on-going support service over the whole of the contract lifetime.

HIWFRS will hold some preliminary engagement sessions and the purpose of these is to assist the project team in:

a) gaining a deeper understanding of the current market landscape, including trends, innovations, and supplier capabilities. For HIWFRS can refine our requirements and procurement approach.

b) identifying potential risks related to procurement, such as supply chain issues, technological feasibility, or cost uncertainties, for them to be addressed before the formal tender process begins

c) understanding the suppliers project approach, methodology, resource requirements and tools for delivering the new system.

d) identifying suppliers that can provide a system that meets the needs of the FMC department. Additional information: The supplier engagement days are set as:

29th October (14:30 to 16:30 hrs)

30th October (14:00 to 16:00 hrs)

5th November (14:00 to 16:00 hrs)

12th November (14:00 to 16:00 hrs)

Please register your interest on intend, via the project, and provide your name, contact email, contact number and a selection for which date(s) of the supplier engagement days you would like to attend. Please use the correspondence function on intend to notify us of this. Please provide this by the 21st October 2024.

Please note, the following documents will be found once registered on the online tendering portal:

• Business Analyst - Business Requirements Document V1.0 - the draft set of our requirements
• Data Security Risk Profile Questionnaire
• HF24575 - Market Engagement Questionnaire

The opportunity will be visible until 01/12/2024 and will require the questionnaires to be submitted as soon as possible, via the intend portal's messaging functionality.

The engagement days will be held at

Hampshire and Isle of Wight Fire Rescue Service

Headquarters,

Leigh Road

Eastleigh

Hampshire

SO50 9SJ

Please ensure adequate ID is brought to the supplier engagement days.