Public Facilities Cleaning & Maintenance Tender 2025

Newport Town Council seeks to appoint a qualified and experienced contractor to deliver comprehensive cleaning and maintenance services for the following public facilities:

Public Toilets - Stafford Street Car Park, Newport TF10 7LT

Community Library - 53-55 High Street, Newport TF10 7AQ

Cemetery Chapel and External Toilet - Audley Avenue, Newport TF10 7DS

The scope of services includes routine daily and periodic cleaning, minor maintenance reporting, unlocking/locking of buildings, provision of cleaning materials, and compliance with health and safety and COSHH regulations.

Contract Details:

Contract Start Date: 1 August 2025

Duration: 3 years, with an optional extension to 6 years subject to mutual agreement

Estimated Value: To be proposed by bidders in the tender submission

Payment Terms: Monthly in arrears

Key Requirements:

Public Toilets:

Daily 2-hour cleaning, steam clean monthly

Keyholder responsibility

Cleaning of internal and external areas including graffiti removal and sharps disposal

Supply of consumables (excluding liquid soap)

Community Library:

1-hour daily cleaning (Tue-Sat), deep cleaning every 3 months

Areas include main library, offices, meeting room, kitchen, and toilets

Cleaning of carpets, vinyl floors, desks, and high-touch surfaces

Cemetery Chapel and Toilet:

Monthly clean aligned with bookings

General surface and fixture cleaning, disinfection, and fault reporting

Tender Submission Requirements:

Bidders must submit:

Completed itemised cost breakdown

Contractor Competence Questionnaire

Three references (including one from a local authority)

Copies of Public Liability (£5M) and Employer's Liability Insurance

Company Health and Safety Policy

Method Statements and Risk Assessments (including COSHH)

Emergency Action Plan and proof of staff COSHH training

Evaluation Criteria:

Price: 60%

Quality of Tender Submission (documents and references): 20%

Competence Questionnaire Responses: 20%

Tender Timeline:

Closing Date for Submissions: Friday 27 June 2025 at 3:00 PM

Email: [email protected]

Contract Awarded: 11 July 2025

Contract Start: 1 August 2025