Worcester City Temporary HVM for Events Invitation to Tender

Worcester City Council (“The Authority”) is inviting Tenders for the provision of Event Temporary Hostile Vehicle Mitigation (HVM) according to the details within the specification.

The Authority manages a number of events within the City of Worcester which are publicly accessible locations (PALs) that require temporary HVM:

• Worcester Victorian Christmas Fayre
• Worcester Christmas Lights Switch On
• Ad Hoc Events

The Supplier will be required to provide the following:

• Provide a ‘full supply and install service’ of the Council’s Hostile Vehicle Mitigation measures meeting industry standards such as PAS 68/69 and/or IWA-14-1 and/or ISO 22341-1 at the agreed dates/times and locations for the duration of the Contract.
• Equipment must be installed at least 24 hours prior to the event occurring and must be removed within 24 hours of the event finishing (unless otherwise agreed in writing by the City Council)
• Provide a lead project manager who will be available and contactable throughout the event
• Either provide trained operatives at each deployment of HVM for the duration of the event or train event stewards in advance of the specific event
• Attend relevant meetings pre/post event and contribute to the Event Management Plan
• Undertake an assessment of the event and its location and put forwards recommendations for the HVM measures to be deployed providing details of the measures including type of testing undertaken, any site attributes which may impact the performance of the measures, penetration/stand off distance of the measures, appropriate spacing and operational requirements of the measures to ensure effective protection etc.

The Council is using the e-procurement portal known as the Proactis Pro-Contract portal https://procontract.due-north.com to conduct this procurement exercise.

To gain access to the procurement documents, bidders will need to register their company details at the above website. Once registered, bidders will be emailed a log-in and password which will allow them to gain access to the procurement documents. Bidders will need to search for the invitation under Worcester City Council and then electronically submit an expression of interest and follow the online instructions to view the procurement documents.