STC1180 - Future Hard FM Maintenance Services Contract

Provision of Hard Facilities Management (FM) Maintenance and Building Fabric Services for the Parliamentary Estate.

Overall estimated contract value published in this notice covers the initial contract term and includes for within its terms the following as part of the overall possible estimated contract costs:

• Initial term (6.5 yrs) including VAT, fixed costs, plus reactive maintenance costs up to inclusive threshold.
• Additional 1+1 years including VAT, fixed costs, plus reactive maintenance costs up to inclusive threshold.
• Variable costs including VAT, reactive maintenance above inclusive threshold and small project works.
• Variable costs for optional 1+1 years including VAT, reactive maintenance above inclusive threshold and small project works.
• Indexation
• risk allowances
• The following possible modifications that may be made to the Contract in accordance with para. 1 of Schedule 8 PA 2023 being modifications which have been unambiguously provided for in the Contract:

a. The Authority may add in or remove the maintenance of Affected Properties (as defined in the Contract) from the Scope of the Contract (as listed in the Service Matrix (as defined in the Contract) following the disposal, acquisition and renovation of such buildings by the Authority at any point during the contract duration (including the extensions).

The following building will be added to the Affected Properties in the Service Matrix during the Contract duration:

• Norman Shaw North is estimated to be added in during the early part of contract,

the Authority may increase or decrease the value of the Contract by up to 20% of the original Tender Notice Advertised Contract Value following any additions or removals.

b. The Contract duration may be extended by up to two periods of 1 year at the sole discretion of the Authority giving 6/12 months’ notice.

c. The Authority is entitled to novate or assign any or all its rights and obligations (as applicable) under the Contract to the Delivery Authority (as defined in the Contract) from time to time without the consent of the Supplier provided that any such assignment or novation does not materially increase the burden of the Supplier’s obligations under the Contract.

d. Following an Asset Validation Exercise (as defined in the Contract) and following an update to the Forward Maintenance Programme (as defined in the Scope), the Authority may increase the value of the Contract as follows:

• Reactive Repairs above the Semi-comprehensive Reactive Repair Threshold by up to 20% of the Tender Notice Advertised Contract Value; and
• Small Works by up to 50% of the Tender Notice Advertised Contract Value

e. The Authority may add or remove any or all of the Optional Services (as defined in the Contract) into the Scope of the Contract during the Contract duration (including the extension periods) using the Optional Services Prices (as defined in the Contract).

f. Refer to clause Z28 of the Contract for the modification review clause concerning the above modifications.

The following are not included in the advertised Contract Award Value, however, they are possible modifications that may be made to the Contract in accordance with para. 5 of Schedule 8 PA 2023, being modifications the Authority considers to be known risks which may materialise during the term of the Contract and considers that if they did, the Contract could not be performed to the Authority’s satisfaction without the Contract being modified to remedy this:

(a) Following an Asset Validation Exercise it becomes clear that the asset/s and/or the building fabric is/are in a worse condition than had been anticipated by the Authority when setting the Tender Notice Advertised Contract Value. Such worse condition being due to the Affected Property or Properties containing the relevant asset/s and/or building fabric being aging heritage sites and/or caused by the impact of being located within a highly polluted area.

(b) The value of the Contract increases due to the estimated inflationary uplifts in the Tender Notice Advertised Contract Value being lower than the actual inflationary uplifts payable under the Contract.