Portsmouth International Port - Gantry Digital Screens and Large Media Screen

Portsmouth International Port (the 'Port'), who is a directorate of Portsmouth City Council (the 'Council'), is undertaking preliminary market engagement (PME) ahead of a formal procurement process scheduled to commence in August 2025 concerning the supply, installation, commissioning, maintenance and support of digital screens for the incoming vehicle gantries and a large external media screen within the vehicle waiting area, this includes associated software.

The Port's is estimated to be budget £150,000 - £200,000 exc. VAT for the supply, installation and commissioning of the required screens and software, and £10,000 - £20,000 per annum for the screens maintenance and servicing, and software support and helpdesk.

Once the contract is awarded, the installation of the new screens must be completed as soon as possible and no later than early 2026. The contract will be for a 5-year base term to cover the screens maintenance and servicing, software support and helpdesk, and any further required installations. The term may be extendable by a further 5 years in increments to be agreed between the parties.

The Port is undertaking a PME exercise to gather insights from the market ahead of a future procurement process to award a contract for delivery of the above services. The procurement process will commence in August 2025 with award targeted for November 2025 to allow for mobilisation sooner after award in November 2025.