Colne Town Council - Grounds Maintenance Contract

Tenders are invited in respect of two contracts, with a duration of three to five years, detailed below on individual or combination basis effective from 1st April 2026.

The contracts for tender:

GM1 Monitoring & Cleaning of Benches (155 benches), and Inspection, cleaning, repair & maintenance of Bus Shelters in Colne (20 Shelters)

GM3 Inspection of Playgrounds and Multi-Use Games Areas (MUGAS) Equipment and Cleaning and Maintenance of Playgrounds and MUGAS and Miscellaneous Grassed Areas, 1 Kick about area and approximately 157 items of equipment/benches.

Tenders are invited for each item above on an individual or combination basis.

To be submitted within one month of award of tender

To undertake an initial inspection of Bus Shelters as specified in Schedule of Bus Shelters - Appendix 1E and to:

a) plan a detailed programme / route of cleaning to ensure that Bus Shelters are kept clean and clear of all detritus and immediate area of location kept clear of weeds and general rubbish, placed into existing nearby refuse receptacles available for public disposal.

b) Taking into account the condition of existing shelters, to recommend by priority based on current condition, a programme over a 3-year period to repaint/refurbish, subject to a maximum of 1/3rd of all bus shelters per annum for which a separate contract may be awarded.

To maintain a high standard of cleanliness of all 21 Bus Shelters detailed on the Schedule of Bus Shelters Appendix 1A in order to ensure that each shelter is visited on a fortnightly rotational basis, kept clean, including the underside of the roof, the footprint of each shelter tidy and clean, including free of weeds. Inclusive of minor repairs, light testing, replacement bulbs as required and each shelter left in a safe condition, any fly posters removed and electronic evidence of each shelter checked and cleaned to be submitted on a fortnightly basis.

(Only chemicals approved by the MAPP to be administered.)

More information can be found on https://secure.pesticides.gov.uk/garden/prodsearch.asp

To undertake an annual inspection of each Bus Shelter in September of each year, to include a full maintenance check, deep clean of all surfaces of the seat (including underside) and sides/stanchions of the seat and all structure surfaces and a jet wash/clean of all internal and external roof panels to ensure clear of all mould, detritus, and mulch.

To provide in each bus shelter notices of where the public can report vandalism, damage, or faults to, and to ensure on each cleansing visit, this sign remains visible for use.

To provide Monday - Friday, daily as and when, by email and or telephone, details of each time of report and type of incident with an indicative cost of material cost and time involved to repair such incident.

To be submitted within one month of being awarded the tender contract and each April thereafter for the duration of the contract

To undertake an inspection of the existing benches as specified in Bench Location Maps - Appendix 1A and lists of benches in Appendices 1B - 1D

and to provide a report which will include:

a) Details of individual bench inspections, including the general type of bench, its location, details of its condition and photos of each bench.

b) Provide a detailed programme of cleaning to ensure that benches are kept clean and clear of all detritus and immediate area of location kept clear of weeds or moss.

c) Taking into account the condition of each bench:

To recommend a planned programme for painting / revarnishing ensuring that 1/3 of all benches are repainted/varnished each year and that all benches are repainted/varnished at least once within three-years of the tender being awarded.

To recommend a planned programme for repair and maintenance to ensure that all benches are kept to an acceptable standard.

(Please note that, the Town Council will utilise its own in-house team to complete repair / refurbishment works).

To maintain a high standard of cleanliness for all benches detailed on the Appendix 1A Bench Location Plan, Appendix 1B, 1C and 1D in order to ensure that each bench is kept clean, the surrounding area of each bench kept tidy and free of weeds, and that each bench is visually inspected at the time of cleaning and left in a safe condition.

(Only chemicals approved by the MAPP to be administered.)

More information can be found on https://secure.pesticides.gov.uk/garden/prodsearch.asp

Each bench should be inspected quarterly and cleaned as required but no less than once every Quarter.

To provide quarterly evidence of the condition of each bench and confirmation that it has been left in a clean and safe condition in electronic format.