M&E and Building Maintenance Services

You are invited to tender for the provision of building maintenance services to Warwickshire Police. The requirement will be tendered as a single requirement.

We are seeking a provider who can work with us to deliver and maintain the following service objectives

• Provide a safe working environment for officers, staff and visitors.
• Ensure compliance with all statutory requirements, internal standards, and industry best practice requirements inclusive of all specific manufacturers’ requirements.
• Maximise the useful life span of the building, plant and equipment.
• Provide an efficient and effective reactive and remedial service.
• Optimise the sustainability of the estate.
• Ensure value for money in the delivery of services.
• Provide recommendations and strategy support regarding long term maintenance / plant replacement requirements.
• Plant life cycle recommendations.
• Carbon reduction recommendations and to assist the employer with its carbon reduction targets.

The scope of the requirement includes but shall not be limited to:

• Planned Maintenance of mechanical & electrical assets and plant.
• Statutory Maintenance
• 24/7 Reactive Maintenance Service including call centre facilities and remote management of all reactive calls and engineer dispatch
• Remedial Maintenance
• Building Fabric Maintenance
• Minor Building Works Projects
• Support to Minor Office Moves
• Equipment, Materials and Consumables Management
• Documentation & Record Keeping including all certification and compliance records for all systems including Force CAFM system

(Fire, Alarms, Access Control, BMS and Lifts are out of scope - see Procurement Documents for further information)

This procurement will be a competitive flexible procedure including the following stages:

• Stage 1 - Participation
• Stage 2 – Tender including site visits
• Stage 3 – Dialogue (Face to face sessions)
• Stage 4 - Best & Final Offer
• Stage 5 - Contract Award

All expressions of interest should be made via the Warwickshire Police InTend tendering portal accessible via the InTend Bluelight Hub: https://sell2.in-tend.co.uk/blpd/home. You can view the tender details via the `Tenders` tab. However to view the procurement documents you MUST register/ log in. To register please go to the `Portals` section and select Warwickshire Police to get to our tender portal. If you are already registered, simply log in and go the `Tenders` section to access the tender and the documents.

Please note your tender return must be submitted via the InTend portal prior to the submission deadline.

Link to Supplier Guide for the InTend Sell2Bluelight system https://bluelightcommercial.police.uk/media/2284/sell2bluelight-in-tend-full-supplier-guide.pdf

Any questions relating to this procurement procedure must be made via the Correspondence function on the InTend portal.