48 Month operating lease for staff laptop devices

The Sir John Brunner Foundation invites proposals from suitably qualified organisations for the provision of an operating lease facility to support the acquisition of staff laptop devices for The Sir John Deane's Sixth Form College

The equipment to be financed has been procured through a separate competitive procurement exercise and this procurement relates solely to the provision of leasing services. Tenderers are not invited to propose alternative hardware solutions.

The lease will be for a fixed term of 48 months. The underlying assets comprise staff laptop devices supplied with a three-year manufacturer warranty.

The successful provider will be required to:

Purchase the specified equipment from the appointed hardware supplier.

Provide a 48-month operating lease covering the equipment detailed within the leasing schedule.

Offer fixed lease charges for the full contract term.

Provide pricing for both:

Annual rentals payable in advance; and

quarterly rentals payable in advance.

Manage all contract administration associated with the lease throughout its duration.

Provide clear and transparent end-of-term arrangements.

Comply with all applicable legal, regulatory and accounting requirements relating to operating lease agreements.

A detailed equipment schedule, including device specifications, quantities and values, will be provided to suppliers who express an interest in the opportunity and satisfy the selection requirements.

End-of-Term Requirements

Tenderers must provide:

Full details of equipment return arrangements.

Any collection, logistics, administration, inspection, asset tracking, data destruction or disposal charges applicable at the end of the lease.

Confirmation of whether such charges are fixed or variable.

A schedule of charges that may arise from equipment damage or excessive wear and tear.

Details of the standards against which returned equipment will be assessed.

Confirmation of any circumstances in which additional charges may become payable at lease expiry.

The Foundation's preference is for:

fixed and transparent end-of-term charges;

a clearly defined and capped damage charging mechanism.

Tenderers should therefore identify any proposed cap on end-of-term charges and explain how maximum liabilities have been calculated.