Solent Transport Future Transport Zone - Dynamic Purchasing System (DPS)

Portsmouth City Council (the council) on behalf of Solent Transport is establishing multi-Lot multi-supplier Dynamic Purchasing System (DPS) to support the delivery of a Future Transport Zone (FTZ) within the Solent area.

Solent Transport successfully bid for FTZ funding from the Department of Transport. The objective of the FTZ programme is to test and trial innovative, digitally enabled shared transport services, modes and business models at scale to establish risk and benefits.

The projects to be trialled as part of the FTZ programme are focused on 2 themes: 1. Personal mobility 2. Sustainable urban logistics

In addition, a behavioural change marketing and communications strategy will be implemented across the programme with monitoring and evaluation also undertaken to understand the impact and effectiveness of individual projects and collectively across the overall programme. Full details of the FTZ bid can be found at https://www.solent-transport.com/images/Bids/FMZ_EOI_form.pdf

The DPS will be used over time to source a wide range of services, supplies and to a lesser extent works utilising a broad range of contracting forms and financing arrangements which will allow for award via contracts, concessions and grants.

Award of call off contracts may be via direct award or mini-competition.

Whilst the establishment of the DPS is driven by the Solent FTZ programme, the agreement may also be used by Solent Transport as well as the Contracting Authorities located within the Solent region source related requirements which fall outside of the FTZ programme. The Contracting Authorities able to access this DPS include:

• Portsmouth City Council
• Southampton City Council
• Hampshire County Council
• Isle of Wight Council
• Havant Borough Council
• Fareham Borough Council
• Gosport Borough Council
• Eastleigh Borough Council
• Test Valley Borough Council
• University of Portsmouth
• University of Southampton
• Solent University
• Solent NHS Trust

The DPS may also be extended - subject to issue of a Corrigendum Notice - to cover additional geographical areas and allow access to further Contracting Authorities.

The initial advert for the DPS was published in February 2021 and has been operational since April 2021. The initial term of the DPS will mirror the duration of the FTZ programme, which is due to end on 30th June 2024. However, the agreement may be extended beyond this term on a rolling basis in increments to be determined without limitation in respect of number and length of extension periods applied.

Applications are invited against 5 specific Lots, these being:

• Lot 1 - Marketing and Communication Services
• Lot 2 - Consultancy Services
• Lot 3 - Bike Share Schemes
• Lot 6 - Transport Modelling
• Lot 7 - Drones - Supply & operation, operating Infrastructure & Associated Equipment, Goods & Services.
• Lot 8 - Dynamic Demand Responsive Transit (DDRT) System Back Office Operator.

Establishment of these DPS Lots is required in order to progress the FTZ programme. In addition to the above Lots the following Lots will also form part of the DPS but at present are not open for applications. However, interested suppliers are able to submit expressions of interest in respect of future submission of applications once the Lots are activated and participation in any pre-activation soft market testing exercises.

• Lot 4 - Freight
• Lot 5 - Data Collection

Further information in respect of these future Lots as well as additional further Lots relating to personal mobility services which have not been progressed at present due to the impacts of the Covid-19 pandemic are included with the procurement documents.

Suppliers may apply for entry onto the DPS in respect of any or all of the active and future Lots listed above.

The estimated total value of work that could be let via the DPS based upon known FTZ demands in relation to Lots 1-3, 6, 7 and 8 plus additional demand from the other named Solent area public bodies is currently in the region of £6.5m - £17.8m

The value and scope of the DPS is likely to vary significantly over the term through expansion / suspension / termination of established Lots, launching of new Lots, extensions to the term of the agreement and expanding access to further contracting authorities.

Lot 8 - Dynamic Demand Responsive Transit (DDRT) System Back Office Operator will be established in accordance with the following programme:

• Issue of FTS Contract Notice & DPS Document Pack - 10.08.2022
• Deadline for Initial Applications for Lot 8 - 12:00 on 09.09.2022
• Lot 8 commencement - 05.10.2022

Applications are via submission of case studies and all minimum requirement information is provided within the procurement documents for Lot 8. Applications are to be submitted via the Council's e-sourcing solution InTend by the deadline of 12:00 on 09.09.2022.