Repair & Maintenance of Commercial Catering Equipment

This framework agreement is for the procurement by contracting authorities in Scotland for repair and maintenance of catering equipment.

This lot is intended to provide an arrangement whereby the

contracting authorities entitled to purchase under the proposed

framework agreement can procure the preventative maintenance,

reactive repairs and testing of electrical catering equipment such as commercial electric mixing machines, toasters and dishwashers.. Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the Invitation to Tender contained on the PCS-Tender project relevant to this procurement and the other Procurement Documents for further information.

This Tender process is subject to the Law & Guidance applicable in Scotland relative to the award of public contracts including (without limitation) as set out in the Public Contracts(Scotland) Regulations 2015, amended to reflect the European Union (EU) exit by the UK. This tender exercise commenced after the UK withdrawal from the EU and has been conducted & concluded in accordance with the Law, Guidance and procedures in force after the UK withdrawal on 31st December 2020. Any prior version of the relevant Law & Guidance or terminology related thereto, which appears in these Procurement Documents should be interpreted and applied as currently in force. Scotland Excel, as a central purchasing body, is procuring this framework for use by its members namely 32 local authorities in Scotland, Tayside Contracts, Advanced Procurement for Universities and Colleges (APUC Ltd) and their member organisations across the higher and further education sector in Scotland and their associated and affiliated bodies, Associate members together with any Integration Authority or other body established pursuant to the Public Bodies (Joint Working)(Scotland) Act 2014. Scotland Excel local authority members and associate members entitled to use this framework, are listed at http://www.scotlandexcel.org.uk/home/Aboutus/Ourmembers/Our_members.aspx. Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts(Scotland) Regulations 2015. Tenderers are advised that the envisaged maximum number of entrants that might be appointed to the proposed framework agreement set out in section IV.1.3 of this contract notice is purely indicative. Scotland Excel reserves the right to appoint more or less tenderers than the envisaged maximum number.

Subcontractors: Scotland Excel will request the following information in the Single Procurement Document (Scotland):

• whether the Tenderer intends to subcontract any share of the contract to a third party;
• list of the proposed subcontracts as far as it is known at that stage;
• what proportion/percentage of the contract the Tenderer intend to subcontract

Note that these subcontractors on whose capacity the bidder does not rely will be subject to the rules regarding Exclusion set out above.

CONTRACT MANAGEMENT, KPIs & COMMUNITY BENEFIT REQUIREMENTS

Suppliers will be required to provide Management Information (MI) & KPIs on a quarterly basis.

Community Benefit details will be requested on a 6-monthly basis

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 20573. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/

A summary of the expected community benefits has been provided as follows:

• Targeted recruitment & training
• Community engagement