Estates Professional Services Framework

This is a five Lot framework composed of the following lots

Lot1 Architectural, Space Planning & Interior Design Services

Lot 2 Workplace Consultation

Lot 3 Property Surveyor Lease Management Services

Lot 4 Project Management

Lot 5 Supply and Installation of Office Furniture( Support Businesses only Lot)

PM is required to develop and maintain pre contract and post contract programme with key dates/milestones necessary to ensure successful delivery of all projects

PM will be responsible for all tendering of packages of works for all projects. SDS reserves the right to Audit at any time and all appointments must be made based on 3 appropriate quotes reviewed by the client or client representative.

PM must, when contracting on behalf of SDS, do so in line with Scottish Government public procurement rules.

The PM will act as Single Point of Contact and will co-ordinate the activities of all other professional appointments related to projects including interior design, space planning, M&E and structural engineering, including management and co-ordination of fee invoicing from all members of the Design Team.

The PM will act as Principal Designer including all duties to comply with CDM regulations (CDM 2015)

Liaison with incumbent contractors whom SDS have a contractual relationship and sub-contracting of some service providers. It should be noted that SDS have a contracted IT Company and Facilities Management company who need to be liaised with.

PM should ensure that all appointed contractors purchase sustainable products as far as reasonably possible

PM will be responsible for arranging regular site meetings as required and appropriate for the project to include preparing agendas, chairing meetings, taking and distributing minutes and actions in a timely manner.

PM will set up and manage Design Team Meetings with SDS to discuss budget progress and any issues relating to the project

Development and control of the Risk Register

PM will be responsible for the co-ordination and issue of all tender documentation including post tender analysis report

Production and regular maintenance of a detailed cost plan and cash flows

Ensuring all Statutory Approvals, including landlord approvals for works are achieved in advance of the works starting

Maintaining a full and robust Change Management procedure, and a running consolidation of potential exposures to the client and programmed budget

Defects monitoring and reporting

Completion and submission to the client of Operation and Maintenance manuals and as built drawings. SDS has an incumbent Total Facilities Management partner, and they will be the receiving body for these documents and certificates via our Facilities Team Manager. Manuals should be received within 10 days after handover of site.

Snagging should be complete before handover of site

PM to carry out/ co-ordinate inspection at End of Defects Period and prepare a report. Ensure all defects are made good timeously and prior to release of any retention monies.

Final accounting and reporting