Student Accommodation, Conference/Event, Delivered Catering & Hotel Management System(s) & Associated Services

The Authority is seeking Contractor(s) for a Student Accommodation, Conference/Event, Catering & Hotel Management System(s) and Associated Services Framework Agreement. The Agreement will be open to the members of Advanced Procurement for Universities and Colleges (APUC Limited) and other UK procurement consortia as listed below:

London Universities Purchasing Consortium and its members (LUPC)

North Western Universities Purchasing Consortium and its members (NWUPC)

North Eastern Universities Purchasing Consortium and its members (NEUPC)

Higher Education Purchasing Consortium Wales and its members HEPCW

Southern Universities Purchasing Consortium its members (SUPC)

Form of Tender

Tenderers must sign the Form of Tender - Appendix A prior to award to confirm that their Tender Response is a complete, true and accurate submission.

Sustain Supply Chain Code of Conduct

In partnership with Institutions, the Authority has developed a Sustain Supply Chain Code of Conduct- Appendix D which sets out its expected standards for its supply chain in social, ethical and environmental compliance. Tenderers must complete the Sustain Supply Chain Code of Conduct prior to award to assist in achieving its objectives.

Freedom of Information

Please confirm that you will be in a position to complete, prior to award, Appendix B - Freedom of Information (if applicable) in the Technical Questionnaire in PCS-Tender. This information should only be submitted if applicable at point of award. It is for information only and will not be scored.

GDPR Contractor Assessment Form

General Data Protection Regulations have been deemed relevant to this Framework Agreement. The Tenderer must sign complete and sign Appendix J - GDPR Contractor Assessment Form prior to award to be appointed to the Framework Agreement.

SCM RP Section 1

Please complete Appendix K – SCM RP Section 1 in the Technical Questionnaire in PCS-Tender. Tenderers must complete the SCM RP Section 1. It is for information only and will not be scored but is a requirement of this tender and will be included in the contractual terms.

Cyber Security Procurement Support Tool (CSPST) - Supplier Assurance Questionnaire (SAQ) or Cyber Implementation Plan (CIP)

Tenderers must demonstrate the extent to which they meet the Authority’s requirements in respect of Cyber Security for this Framework Agreement by completing the relevant Supplier Assurance Questionnaire (SAQ) using the Cyber Security Procurement Support Tool (CSPST). Tenderers shall confirm they will complete the SAQ in the Technical Questionnaire in PCS-Tender and upload Appendix L - Cyber Implementation Plan (CIP) if applicable.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 20853. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363

Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/

A summary of the expected community benefits has been provided as follows:

The Contractor will work with the Authority to consider what community benefits can be delivered through this Framework Agreement. This will include, whenever feasible, ensuing that any Institution undertaking a call off can capture community benefits.