Framework Agreement for supply and delivery of UPVC and Composite doorsets

North Ayrshire Council requires to implement a framework agreement for the supply and delivery of UPVC door-sets (sub-standard sizes) and composite door-sets to enable Building Services to deliver the North Ayrshire Council Door Replacement Programme to NAC housing stock.

A maximum of 3 suppliers will be awarded onto each Lot.

The anticipated volumes required are;

-Lot 1 - UPVC doors (sub-standard sizes) – 6 door sets per week

-Lot 2 - Composite door sets – 26 door sets per week

Maximum lead times/delivery timescales are between 4-6 weeks from placement of Purchase Order to delivery.

This requirement is for a new 2-year contract with the option to extend for up to an additional 24 months, at North Ayrshire Council’s discretion. This contract is anticipated to commence early December 2022.

All products proposed must comply with the minimum British Standards noted within the Product Specification documents and must match the door type detailed. Any door-sets which do not meet these minimum standards will not be considered.

Bidders will be required to provide details of proposals in the form of manufacturers specification, product conformity certificates and sample(s) to enable us to assess against the minimum requirements.

Quality Management Procedures

1. The bidder must hold a UKAS (or equivalent) accredited independent third-party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent) or a documented policy regarding quality management, see attachment at SPD question 4D.1.

Health and Safety Procedures

1. The bidder must hold a UKAS (or equivalent) accredited independent third-party certificate of compliance in accordance with ISO 45001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum or the bidder must have a regularly reviewed and documented policy for Health and Safety management, see attachment at SPD question 4D.1.

Environmental Management Procedures

1. The bidder must hold a UKAS (or equivalent) accredited independent third-party certificate of compliance in accordance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate or the bidder must have a regularly reviewed documented policy regarding environmental management, see attachment at SPD question 4D.2.

Bidders may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 45645. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/

A summary of the expected community benefits has been provided as follows:

Community benefits will be required on a minimum requirement basis for:

1. Fair Work: promotion of job opportunities within North Ayrshire; employability targets for specific priority groups.

2. Upskilling (including curriculum development): work experience placements; taster sessions; training opportunities; work within education establishments.

3. Entrepreneurial, Inclusive and Sustainable Economy: monitoring spend within North Ayrshire; with micro, small and medium enterprises; and the Third Sector.

4. Wish List: delivery of community and Third Sector requests for support from the NAC Community Benefit Wish List. (http://northayrshire.community/community-benefits-wishlist-application-form/)