Rushmoor Borough Council - The Meads, Farnborough - Cleaning & Security Services (Rushmoor Borough Council - The Meads, Farnborough - Cleaning & Security Services)

Rushmoor Borough Council ('the council') is inviting tenders from suitably experienced cleaning and security suppliers for The Meads Shopping centre located in Farnborough. Tenders will only be accepted from suppliers who are able to meet all of the stated Conditions of Participation as set out within Section 27 of the Invitation to Tender (this document). The targeted award date for the contract is 5th June 2026 with commencement of services to run from 7th September 2026. The Council is letting the contract on a 3-year base term with options to extend up to a maximum of 5 years. The value of cleaning and security services at The Meads is in the region of £650,000 per annum (excluding VAT). A price cap of £735,000 will be applied to tenders in relation to cost of service for the 1st year of the contract, the Council reserves the right to set aside any tenders above this amount. Once awarded the contract will also allow for the addition of further sites within the Council's property portfolio, including but not limited to.

• Union Yard, Aldershot
• Ashbourne House, Andover
• Frimley 4.4, Farnborough There is no guarantee that further sites will be incorporated within the scope of the contract. The Inclusion of further sites will be at the Council's sole discretion and will be subject to best value review of delivery options. A Supplier bidders briefing will be held on Wednesday 1st April 2026 at 11:30 via Microsoft Teams. Attendance at the briefing is encouraged but not mandatory. The purpose of the briefing is to provide Suppliers with an overview of:
• Background and current arrangements
• Procurement Overview and Programme
• E-tendering system
• PSQ and Conditions of Participation
• Quality Assessment Question
• Pricing Template
• Social Value Commitments An updated bidders briefing following the tender modification will take place on Monday 11th May 2026 via Microsoft Teams. Attendance at the briefing is encouraged but not mandatory. Suppliers are provided with a Microsoft Teams link within the ITT document for the briefing. The Council will be recording the Microsoft Teams meeting and will subsequently make this available as part of the tender pack via ProContract. Compulsory site tours will be held at The Meads. The site tours will take place on Wednesday 8th April 2026 at 10:00 am and/or Tuesday 14th April 2026 at 10:00. Following the modification to the tender, an additional site tour will take place on Tuesday 12th April 2026 at 10:00. The information provided at the site tour scheduled for Tuesday 12 May will be the same as that provided at the earlier site tours held on Wednesday 8 April 2026 and Tuesday 14 April 2026. Bidders who have already attended a previous site tour may attend the site tour on Tuesday 12 May if they wish; however, no new or additional information will be provided The site tour will last approx. 1 hour. The same information will be provided at both site tours. Tenderers must attend one of the tours and may send a