Machine Translation

1 Overview & Statutory Purpose This UK2 notice is published to inform the market of an upcoming Preliminary Market Engagement (PME) exercise. The proposed PME process and associated timelines outlined herein represent the contracting authority's current intent but remain strictly indicative and subject to change. Furthermore, regarding any potential subsequent formal procurement exercise, the authority reserves the right to adapt, alter, or halt its approach, requirements, and prospective timelines, without creating any legal or financial obligation for the Contracting Authority or participating suppliers. The Metropolitan Police Service (MPS), on behalf of the Mayor's Office for Policing and Crime (MOPAC) as the Contracting Authority, is conducting a PME exercise under Section 16 of the Procurement Act 2023 for the Machine Translation tool (MT) project. This exercise is being conducted for one, some or all the following purposes under Section 16(1) of the Act: • To assess, as appropriate and/or where required, the available technology, innovations, products, and services across the sector. • To undertake, as appropriate and/or where required, one, some, or all of the following: to investigate commercial models, indicative costs, cost drivers, and affordability; to analyse project risks and dependencies; and to explore likely contractual terms, key performance indicators, and service level agreements. • To conduct market mapping and to understand overall market capability, capacity, supplier interest, and market density. • To build market awareness, capability, and capacity among suppliers ahead of any potential future procurement opportunity. Please note, participation in this PME exercise is open to all interested suppliers across the market. Furthermore, any potential subsequent formal procurement for the MT project is expected to be conducted through the Precise Policing 2 Dynamic Market (PP2DM). Suppliers interested in participating in any such future procurement opportunity can apply for membership by following the guidance in section 4 below. Suppliers should note that the membership application and admission process is comprehensive and may require a significant period to complete. Participation in this PME exercise does not constitute, guarantee, or imply admission to the PP2DM. 2 Process Description & Timetable Indicative Timetable: The indicative timetable for this Preliminary Market Engagement exercise is set out below. The Authority will make every effort to adhere to this schedule, but reserves the right to amend dates as required: • 06 November 2026: Publication of this UK2 Notice, including details of how suppliers can access and download the NDA template. • 19 November 2026: Deadline for suppliers to both register their interest via email and submit the completed and signed NDA as an attachment to that email. • 20 November 2026: The Authority issues the RFI document simultaneously to all suppliers that have registered their interest and submitted the completed and signed NDA in accordance with the indicative timetable. • 18 December 2026: Deadline for suppliers to submit the completed RFI Response Template. Phase 1: Registration of Interest and NDA Submission The NDA template can be accessed and downloaded via the following link: [https://mps.box.com/s/7r2ra7jxbzt2gcgfi333dw07ivubyjgj]. Suppliers wishing to participate in the PME exercise must register their interest by email and submit a completed and signed NDA to the commercial team email address, [email protected], by 16:00, 19 November 2026. Suppliers that do not register their interest and submit the completed and signed NDA by the stated deadline will not receive the RFI documentation and will therefore be unable to participate in this PME exercise. If any supplier experiences difficulty accessing the NDA template via the link provided, they should contact [email protected] as soon as reasonably practicable and in advance of the registration deadline so that alternative access arrangements can be considered. Phase 2: Simultaneous Issuance of Request for Information (RFI) Document On 20 November 2026, the Authority will issue the RFI document simultaneously via direct email to all suppliers that have registered their interest and submitted a completed and signed NDA in accordance with the indicative timetable. The emailed RFI document comprises an overview of the requirements, a structured list of market questions and the mandatory RFI Response Template including specific answer fields and a dedicated section for supplier feedback, which suppliers must not alter or amend. Supplier Clarifications: If suppliers have any clarification questions regarding the RFI document, they must submit their questions via email to the commercial team at [email protected] no later than 16:00, 27 November 2026. To ensure a fair, transparent and equitable market engagement process, the

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